TransACT America Inc.｜New York

■Should SMEs use the executive secretary dispatch service?

2026-08-10T00:00:00+09:00

For the management of small and medium-sized enterprises, it may be difficult to get an idea of what the job of an executive secretary is like. In such a case, if you consult with a temporary staffing agency, you will be able to discover unexpectedly whether you can ask for such a job.

■ Leave the work that new full-time employees cannot handle!

I think there are many small and medium-sized enterprises that have had such an experience that they are having trouble getting into the details of their work due to lack of manpower. I was relieved that a new employee had finally joined the company, but for a while I thought it was a simple task and couldn't do it at all. Still, there are not enough senior employees who can support them. If you find yourself in such a situation, you may want to consider hiring an executive secretary. Many people have the ability to quickly organize detailed work under various circumstances.

■ Recommended for employees on long vacations!

The biggest advantage of being able to hire an executive secretary under a dispatch contract is that you can rest assured that you will be a substitute for employees who need long vacations due to illness, injury, maternity leave, long-term care, etc. Many people have experience working in a variety of situations, so you will soon be able to integrate into the workplace. He has a high ability to grasp the situation, is accustomed to sudden situations, and will be quick to learn work. There is no need to explain the basic reception again, and you can expect immediate response as an immediate force in a limited period of time. Finding the right people is not an easy task in these limited-term situations. If it is a dispatch contract, the period can be specified at the time of contract from the beginning, and if you are looking for immediate work force, it can be said that an experienced officer secretary is suitable.

■ First of all, realize the merits of the secretary with the dispatch service!

When you collect information from temporary staffing agencies and recruitment agencies and have some understanding of what kind of work an executive secretary is, you may move on to hiring. Still, if this is your first experience with the company, you may be a little worried. Even if you solicit recruitment in-house, there may be various unclear points such as how to proceed with the interview. In such a case, it is recommended to use the service of the temporary staffing company. By explaining what kind of personnel you are looking for to the staff of the temporary staffing company, you will be able to introduce the right person from the personnel registered at the temporary staffing company. You don't even have to advertise for recruitment yourself.

【 TransACT Group 】

■How is waiting time handled? I will explain the working hours of the officer driver

2026-08-07T00:00:00+09:00

When considering hiring an executive driver, the first thing to worry about is the issue of labor costs. In addition to the fact that the salary tends to be relatively high because it is a job that entrusts the safety of people in important positions, it is also a matter of concern whether wages will be paid during waiting time. Therefore, in this article, we will explain how to handle the daily restraint time and waiting time when hiring an executive driver.

1. What is the executive driver's restraint time?

The main job of an officer driver is to transport the officer in charge to and from his destination. Therefore, when the officers are not moving, they are basically on standby, so their work as a driver is inevitably intermittent. Also, it is common that there is no specific time zone for driving a car. This is because the schedule varies greatly depending on the officer in charge, and even for the same officer, the schedule will differ from day to day. By the way, the waiting officer driver does not have to do anything. While waiting, it can be said that the main task is to grasp the congestion situation of the next movement route and think about how to smoothly arrive at the destination. What I want to keep in mind here is that executive drivers, like general office workers, have basic working hours such as 9:00 to 18:00 on weekdays, and a fixed salary + α is paid based on those hours. The point is that there is Therefore, unlike the commission system of taxis, monthly salaries tend to be stable. On the other hand, there are many cases where executives cannot travel by car within the stipulated working hours, so working hours tend to be irregular.

2. What is the average monthly income of executive drivers?

Many people are wondering how much executive drivers are specifically paid. The average monthly income of executive drivers is said to be around 250,000 yen. It's not as expensive as a taxi or bus driver, but some people can earn more than 500,000 yen a month. Basically, it seems that income tends to increase if there is a lot of overtime work or if the evaluation is high. By the way, due to work style reforms and the effects of the new coronavirus, it is becoming harder to earn overtime than before.

3. Waiting time

Officer drivers are basically on standby when the officer in charge is on duty or other than pick-up and drop-off. However, this waiting is by no means the same as rest time. Because there is a lot to do during the waiting time. For example, checking the schedule is the case, and there are many cases of using the time until departure to perform maintenance. All of these are essential tasks for smooth transportation. In particular, when executives travel long distances, they absolutely have to be on time for Shinkansen bullet trains and planes, so there are even more things to prepare while waiting. In addition, executive drivers are required to make efforts such as cleaning the inside of the car so that the officer in charge can work comfortably with peace of mind. From the above points, in the case of executive drivers, waiting time is considered to be working hours, and salary for that amount is generated. By the way, as for how long the waiting time per day will be, 5 to 7 hours is a tentative guideline.

4. What about driving outside of the designated working hours?

The working hours of executive drivers are set to the same working hours as general employees, and if they drive outside of those hours, overtime allowance, late-night allowance, or holiday allowance will be paid separately. is common. By the way, in the case of executive drivers, overtime work tends to be more than other occupations. This is because company executives tend to have irregular schedules, and there are quite a few sudden errands. In addition, it is common to have a lot of pick-up and drop-off on holidays and at night, such as entertainment golf and dinner with business partners. However, depending on the form of the company, special provisions may exempt employees from the obligation to pay overtime pay and holiday pay. In modern times, there are an increasing number of cases where executive drivers' work outside of the designated hours becomes a problem as to whether it is overtime or not. Therefore, in the case of your company, it is important to check in advance whether the application of overtime pay and holiday pay is exempted.

5. What skills do executive drivers need to increase their income?

The salaries of executive drivers are never high, but you can aim to increase your income by acquiring skills. First of all, it is important to get into the habit of checking the route in advance and to drive safely. The most important thing for executive drivers is to stay on schedule and avoid accidents. In order to improve your reputation as an executive driver, be sure to thoroughly search for routes in advance and confirm safety when driving. It is equally important to maintain confidentiality. Executive drivers may know confidential information from executives' phones, etc., but it is not professional if they leak it to the outside. It is also an important skill to always think about the feelings of the officers on board and not to stress them out. Make sure to check the entrance of the destination facility in advance, choose a road that avoids traffic, etc., so that you can use it comfortably. If you work while trying to hone these skills, your evaluation from clients will naturally increase, which will lead to an increase in your income.

■Transact will dispatch an executive driver!

For top executives of busy companies, even traveling time is a waste. In that respect, a dedicated driver has the potential to be a very powerful helper. The problem is the quality of the drivers, but Transact gathers excellent human resources with high qualifications, introduces them, and provides an environment. We will make optimal proposals according to the customer's request, such as temporary staffing, recruitment, temporary staffing, and business contracting, so why not consider using it?

【 TransACT Group 】

■Is it true that a secretary cant get married?

2026-08-05T00:00:00+09:00

A secretary generally has the image of a beautiful woman. I have the impression that it seems to be popular, but there are rumors that it is easy to miss the marriage period. Let's examine why such rumors are easy to make.

■ Is it true that many secretaries are unmarried?

It can be said that many secretaries are unmarried women. That's because everything needs to be in line with the schedule of the officer in charge. Of course, vacations and vacations need to be tailored to the officer in charge, so unmarried people are easier to schedule. You also need the help of your secretary when the officer in charge has to respond to sudden events inside or outside the company or in the event of an obituary. Therefore, unmarried women who can respond flexibly to sudden schedules are preferred. It is strictly forbidden for the secretary to get sick and take a sudden rest. You are required to be in good physical condition on a regular basis. This is one of the reasons why unmarried women are preferred over married women because married women may take a rest due to poor physical condition of their husbands and children. However, secretaries who can work and secretaries who are compatible with each other are often requested to continue even if they get married, so if you want to continue even if you get married, it is important to accumulate trust and trust.

■ Is the secretary surprisingly popular?

Although the secretary has a gorgeous impression in the drama, the current situation is that there is generally a lot of sober work. It can be said that there is a lot of in-house work such as preparing and cleaning up visitors by doing clerical work and arranging work on behalf of the officer in charge. In addition, because it acts as a bridge to convey instructions and orders from the officer in charge to people inside and outside the company, depending on the character of the officer in charge, he or she may be shunned regardless of the secretary. It can be said that it is not popular with people who know the secretary's secrets, because sometimes you have to make an unreasonable request to someone who is far older than you or in a position. In addition, because we must always respond to sudden schedules, we are often shunned not only because we need to be nimble, but also because it is difficult to take vacations. However, the experience of support and responsiveness that can be cultivated in secretarial work is often useful in daily life, and it is a popular occupation for those who want to grow as a woman and want to work with a decent person. I can say.

■ Do secretaries have fewer encounters than expected?

If you work for a company where you can have a secretary and you are surrounded by excellent business people, you may have many encounters. However, surprisingly, the secretary has never met. First of all, there are many women who belong to the same department, and then there are many elderly married men who are related to the officer in charge, and there are few opportunities to meet young male employees and men outside the company. There are few opportunities to accompany the officer in charge when going out, and the current situation is that there are basically many cases where guests are welcomed. Even if a young man from outside the company visits, he often accompanies his boss, and it can be said that there is almost no situation where he can talk freely. Since it will be a prominent presence in the company, it is difficult for men to approach it, which is one of the reasons why there are few encounters. However, because I am involved with excellent men on a daily basis, my eyes to see men are cultivated.

【 TransACT Group 】

■For health management! Thorough explanation of the regulations stipulated for drivers

2026-08-03T00:00:00+09:00

For drivers, the body is capital, so health management is more important than other industries. Repeatedly driving for long hours can lead to accidents due to poor physical condition. To prevent this from happening, you will need to have a good understanding of the appropriate working hours for drivers. In this article, we summarize the regulations that protect the health of drivers and the points to maintain their health.

1 Health management regulations

In this paragraph, we will explain the provisions for driver health management such as continuous driving time, restraint time, rest and holidays.

1-1 Continuous possible operation time

Driver's continuous driving time is 4 hours. In other words, if you drive for more than 4 hours, you must immediately secure a rest period of at least 30 minutes. It is possible to divide the 30-minute break time, but the break time must be at least 10 minutes each time when driving is stopped within 4 hours. You can take three 10-minute breaks or two 15-minute breaks in four hours. Strictly follow the rules for continuous driving hours, and take time off as needed depending on the work situation.

1-2 Average driving time for 2 days

When you become a long-distance driver, there will be many cases where it is difficult to calculate the driving time per day. That's why we've decided to set a limit on the average driving time of two days. The average driving time over the two days is set at 9 hours, which the driver cannot exceed. Also, this does not mean that you can drive for 9 hours continuously, it is mandatory to put a break time in between.

1-3 Restricted time

The maximum driver restraint time is 13 hours. Depending on the situation, the upper limit can be set to 16 hours, but restraints exceeding 15 hours are limited to twice a week. When it comes to driving for a long time, there may be transportation that exceeds 15 hours one way. But such correspondence is possible only twice a week. If it is a route delivery that runs within a fixed range, the time is clear, but long-distance drivers need to be careful about the time limit.

1-4 Rest/holiday

Rest and holiday may sound similar, but there is a distinct difference between the two. A rest period is free time that is freed up between shifts. The rest period must be at least 8 hours per day and cannot be divided. It is not possible to divide it into 4 hours and take it twice, and it will be given for 8 hours in a row. Holidays are defined as breaks that are longer than the period of rest. On holidays, you can rest for the rest period plus 24 hours. In any case, it is a rule that holidays should not be less than 30 hours.

1-5 Health checkup

Drivers are obliged to undergo a medical examination. First of all, you will have to undergo a medical examination to prove that there are no physical problems at the time of employment. After that, there is a regular health checkup. The contents of the regular health checkup can be imagined as a general health checkup. In addition, if you are engaged in late-night work, a health checkup will be conducted for specific work workers. Remember, this applies to drivers who work late at night.

2 Health management that the driver can do by himself

This paragraph will explain how drivers can manage their own health. The first is diet. Drivers tend to have irregular eating times, and relying solely on service areas can lead to nutritional imbalances. As a countermeasure, drink vegetable juice regularly and be aware of a well-balanced diet on holidays. Adequate sleep is also essential for the health of drivers. Irregular sleep or lack of sleep can lead to sleep apnea, which makes you feel sleepy while driving. You should also do moderate exercise as much as possible. In particular, drivers who drive for long periods of time tend to have poor blood circulation, so exercise is meaningful to prevent this.

Follow the rules!

Drivers often end up in accidents because of poor health. Even if you are a veteran driver, it can be said that it is quite dangerous to work while having poor physical condition. It is important to always take care of your health. If you stick to the rules and be aware of your own health management, the risk of getting sick will be greatly reduced.

【 TransACT Group 】

■What are the disadvantages of hiring executive drivers in-house?

2026-08-01T00:00:00+09:00

The job of an officer driver is mainly to transfer officers. There is a method of hiring in-house and a method of receiving dispatch service, but more and more companies are choosing dispatch service instead of hiring in-house. Introducing a number of disadvantages when adopting in-house.

■ It is necessary to carry out from recruitment to education in-house

One of the disadvantages of hiring an executive driver in-house is that the company has to take care of everything from hiring drivers to training and training. Hiring an experienced executive driver will make the education and training part a little easier, but finding such personnel will be difficult. In addition, executive drivers are also required to be compatible with executives and the personality of the driver himself, so finding the right person can be a daunting task. Of course, lowering the hurdles at the hiring stage will make hiring activities easier. For example, we will expand the scope of hiring not only to those who have experience in executive driving but also to those who have experience in business driving such as taxis. However, this makes it difficult to educate as an executive driver. If you want to avoid these disadvantages, it is better to use the driver dispatch service.

■ It is necessary to always secure personnel

The second disadvantage of in-house hired executive drivers is that it is difficult to always secure the necessary personnel. Officers' schedules are often overcrowded and move frequently. You may also suddenly need to use an officer's car due to an unplanned schedule. For such a case, it is necessary to have an officer driver resident. In the case of a large company where many officers use cars, it is necessary to always secure multiple officer drivers, but there is a risk that they will not be available due to the retirement or physical condition of the drivers. I can't say I'm sick today and I don't have a driver. This kind of thing can be solved by using the driver dispatch service.

■ Driver's accident responsibility must be borne by the company

The third disadvantage of self-employed drivers is that the company must be responsible for the driver's accident. An executive driver should be able to drive a car with high technology as a driving professional, but since he is a human being, he can make mistakes, so the possibility of accidents while driving is not zero. Accidents while picking up officers will be treated as accidents that occurred during work. In that case, the company will be liable for the accident. The disadvantage is that you are not freed from the risk of an accident, and it takes time and effort to find the appropriate automobile insurance in-house. In that respect, if you use the temporary staffing service instead of hiring yourself, you will not have an accident caused by an employee at work, and you will be able to avoid taking all responsibility.

【 TransACT Group 】

■What should I do when the owner is tired? What you can do to maintain the company

2026-07-25T00:00:00+09:00

The manager is in a position where he / she has a heavy responsibility and is easily tired. There are many people who can't leave it to others and carry everything on their own. What should I do when the owner gets tired? In this article, we will consider the reasons why managers get tired and the impact they will have on employees, and explain what to do when they get tired, giving examples.

1. The tiredness of the manager is accumulated without noticing

Many people think that they like the job itself because it is a rewarding job for business owners. However, no matter how much fun you work, if you have trouble with your business performance or relationships, you can easily feel stress. In particular, human relationships are one of the major causes of stress because there are cases where one's own efforts cannot solve the problem. In addition, the pusher that is applied when cash flow does not go well will be a heavy burden for the management. As management deteriorates and employees leave, it feels like they are being cornered. When the accumulation of hard work reaches the limit, not only the body but also the mind can be destroyed.

2. The fatigue of the manager is transmitted to the employees

Management fatigue is easier to convey to employees than you can imagine. Negative emotions are unknowingly exposed. The tired face of the manager often fuels the anxiety of the employees. Depending on the situation, the atmosphere of the entire company may deteriorate and the motivation of employees may be lowered. If the morale of the entire company declines, there will be various adverse effects such as a proportional decline in sales and an increase in the number of retirees. As a result, business owners become more and more tired, and the bad atmosphere becomes even stronger, leading to a negative spiral that cannot be escaped.

3. What you can do to avoid getting tired of management

In this paragraph, I will introduce two main points that can be done to prevent management fatigue.

3-1. Talk to someone you can trust

It is said that stress tends to accumulate in the management of a company because it is difficult to consult with others. However, it is often difficult to solve everything on your own. Talking to someone you can trust or share your worries will relieve stress and may come up with a solution. Think carefully about whether there are any people around you to talk to.

The safest thing to do is to talk to the same business associates. A manager is a difficult job that carries the lives of employees and is constantly forced to make important decisions. Because of such a lonely position with heavy responsibility, the same manager will understand each other's feelings. Not only does it give you a sense of security, but you can also expect business advice on what measures you should actually take. If possible, it's best to talk to fellow business owners in the same industry, but there are many things you can get from different industries.

The approach of consulting with the family is not bad either. Talking to your family may not solve your work problems, but just having someone you trust will help you feel a little lighter. If you feel you need more mental follow-up, consider relying on a counselor. In the dialogue, the counselor finds out the real worries that the other person is potentially having. A counselor may be able to talk about content that is difficult to consult with family members and acquaintances.

3-2. Secure your time

Occasionally, some business owners decide to deal with all of the company-related issues themselves. It's important to have a sense of responsibility, but sometimes rely on others. It's a good idea to have the right people in the right positions and leave the rest to them. And try to create your own time. It is important to objectively analyze your working hours and cut off wasted time if you feel that you are overworked. Use the cut time for other things to do and rest.

Let's calmly organize the situation so as not to accumulate fatigue

If you try to do everything on your own, you will easily get tired. If you outsource just the means of transportation and schedule management, the burden may be surprisingly reduced. If you want to concentrate on work that only you can do, consider outsourcing such as dispatching a driver or secretary. The Transact Group will provide highly qualified staff and an environment to follow the management.

【 TransACT Group 】

■Is there a limit on continuous driving time? An overview of rules for drivers!

2026-07-22T00:00:00+09:00

Driving requires significant concentration and physical stamina. It is a job with great responsibility, as even a minor mistake or issue can lead to a major accident. Did you know that there are regulations governing how long drivers can drive continuously to ensure they can perform their jobs safely? In this article, we explain the reasons behind these regulations and the specific rules involved.

1. Why do these rules exist?

You may have seen or heard news reports about accidents involving long-distance truck or bus drivers. These incidents can sometimes escalate into major catastrophes involving other vehicles or passengers. Such accidents are often triggered by driving for extended periods without taking adequate breaks. This is because human beings cannot maintain concentration for very long—especially when fatigue or stress sets in. Since prolonged continuous driving can diminish concentration and lead to traffic accidents, various rules have been established regarding drivers' driving hours.

2. Specific rules

What exactly are the rules regarding driving hours? Here, we explain the specific details concerning continuous driving time, total duty time (time under the employer's control), and rest periods.

2-1. Maximum continuous driving time is 4 hours!

According to the "Standards for Improving Working Hours for Motor Vehicle Drivers" established by the Ministry of Health, Labour and Welfare, the maximum time a driver can drive continuously is four hours. When driving for long periods, a break of at least 30 minutes must be taken either within that four-hour window or immediately after the four hours have elapsed. Breaks can be split up—for example, taking three 10-minute breaks or two 15-minute breaks. However, the conditions require that each break lasts at least 10 minutes and that the total break time within the four-hour period amounts to at least 30 minutes. Drivers should choose the approach that best helps them maintain concentration, taking into account factors such as driving distance, the time of day, and the nature of the work. Note that "break time" refers to time spent away from work duties; therefore, any work-related tasks performed—even if not actually driving—are counted as part of the driving time. In addition to limits on continuous driving time, regulations also specify total driving time per day and per week. Regarding daily driving, the average driving time over a two-day period must not exceed nine hours. For weekly driving, the limit is an average of 44 hours over a two-week period.

2-2. Daily Duty Time Limit: 13 Hours!

In principle, a driver's daily duty time (the period from the start of the workday to the end) is 13 hours. This includes break times. While it is possible to extend this to 16 hours depending on circumstances, duty periods exceeding 15 hours are limited to twice a week. There are also rules regarding monthly duty time, with a cap of 293 hours. However, if a written labor-management agreement is concluded, this limit can be raised to 320 hours, though such an extension is permitted for a maximum of six months. Furthermore, total annual duty time must be kept within 3,516 hours. Since a simple calculation of 293 hours multiplied by 12 months equals 3,516 hours, any temporary increase in duty time must be offset by adjustments in other months.

2-3. Daily Rest Period: At Least 8 Hours!

Regulations for drivers also establish standards for rest periods. A rest period refers to the time spent away from work between shifts (the time from clocking out to clocking in for the next shift). In principle, drivers must take a rest period of at least eight hours per day. Based on a simple 24-hour day calculation, it should be possible to secure an eight-hour rest period even if duty time is extended to the maximum of 16 hours. Note that, as a general rule, the rest period cannot be split up; it must be taken as a continuous block of at least eight hours. Additionally, a break longer than a standard rest period is classified as a "day off"; this is defined as the standard rest period plus 24 hours, meaning the total duration cannot fall below 30 hours. Work on a designated day off is permitted only once every two weeks.

3. Mandatory "Daily Driving Logs"

Continuous driving time is not the only factor requiring attention regarding drivers. Business locations that own company vehicles are required to have drivers maintain "daily driving logs." If a company owns vehicles, it must appoint a "Safety Driving Manager"; one of the legally mandated duties of this manager is to ensure that daily driving logs are kept and recorded. In other words, the Safety Driving Manager is obligated to have drivers record the details of their driving activities upon completing their shifts.

These logs record information such as the driver's name, driving duration, distance traveled, and vehicle inspection status. Beyond legal requirements, there are other compelling reasons to maintain these logs. Detailed records allow management to assess whether company vehicles are being used appropriately. Furthermore, analyzing recorded mileage and driving times can help identify inefficient routes; instructing drivers on more efficient driving methods can lead to cost reductions.

4. Measures to Prevent Fatigued Driving

It is the responsibility of management to prevent executive chauffeurs from driving while fatigued. Allowing a driver to operate a vehicle in an unfit state risks serious accidents, which could endanger the lives of executives and harm the company's interests. Thoroughly implementing measures to prevent fatigued driving is crucial to avoiding such situations.

A fundamental measure is to monitor the driver's health status regularly. If a driver is unwell, they should be given time off to mitigate the risk of accidents. Additionally, if a driver is likely to exceed the prescribed maximum duty hours, assigning a relief driver is an effective strategy.

Excessive overtime can cause stress, potentially leading to sleep disturbances at night. This can create a vicious cycle where the driver struggles to concentrate on their work, resulting in even more overtime; therefore, careful management is required.

■ Prioritizing Health Management

Even minor health issues or physical ailments can lead to major accidents, making proper health management essential for drivers. Adhering to regulations regarding driving hours is a key part of this. It is important to thoroughly understand and follow these rules—not merely to comply with the law, but to protect one's own life, as well as the lives of clients and others. Let us attend to our daily health management—such as taking proper breaks and rest, and paying attention to diet and exercise—so that we can work with peace of mind.

【 TransACT Group 】

■Difficult? Introducing the work of an executive driver!

2026-07-21T00:00:00+09:00

■Difficult? Introducing the work of an executive driver!

When you are looking for a new job, you may come across an announcement for the recruitment of executive drivers. Many people may be interested in the job, but hesitate to apply because they do not know the specific work content or the level of difficulty. Therefore, in this article, we will explain the work content and the differences from other drivers to serve as a reference for those who are considering becoming an executive driver.

1. Work content of an executive driver

Unlike taxis, executive drivers do not carry an unspecified number of people. They work exclusively for a company and only executives belonging to that company are allowed to ride in the car. The executives here include the president, and their main job is to transport them to and from work. Of course, it is not enough to just take them from home to work, but you are required to drive throughout the day according to the requests of the executives. Therefore, the specific working hours will be determined by the convenience of the executives. It is important to note that you cannot start and finish work at the same time every day.

By the way, after taking the executive to their destination, there is a waiting period until the executives finish their business. However, since there are many cases where the errand is finished earlier than planned, you cannot use the waiting time to go somewhere.

2. Special features of executive drivers

In addition to the fact that the people who provide services are limited to the executives of the company where you are employed, there are some special features of executive drivers. If you are aiming to become an executive driver, it is important to fully understand them. We will explain the characteristics and points to note unique to executive drivers so that you do not regret your job after you start working.

2-1. Heavy responsibility

The most important thing for an executive driver is a sense of responsibility. This is because the person who drives the car plays an extremely important role in the company. In addition, it is important for an executive driver not to simply drive the car to the destination, but to deliver the executive safely and comfortably. Therefore, having high driving skills as a professional driver is a prerequisite for doing this job. By the way, since the travel of executives is widespread, there are often cases where they use the Shinkansen and airports. In such cases, it is not acceptable under any circumstances to be late for departure.

In addition, by giving a ride to important people in the company, you will have more opportunities to come into contact with various information within the company. For example, phone calls and conversations heard from the back seat. Needless to say, such information should not be leaked carelessly, so no matter what you hear in the car, you must maintain confidentiality. For these reasons, executive drivers are expected to have a high sense of responsibility.

2-2. Consideration is required

The people that executive drivers drive are important to the company. Therefore, they are required to be polite and considerate of the other person at all times. For example, when parking the car, you must choose a place where it is easy to get in and out of the back seat, and if it is raining, you must get out first and put an umbrella over the other person. There are many other points to be careful about, such as carrying luggage and opening the door immediately after parking the car.

If possible, it would be ideal if you could analyze the personality and behavioral patterns of the executives and presidents you usually drive and be able to provide the kind of detailed consideration that suits them. Of course, it is important not only to be considerate, but also to observe basic manners.

2-3. Secretarial duties

Needless to say, the main job of an executive driver is to drive the car to the destination. However, in fact, there are cases where they have to take on secretarial roles as well. A typical example is schedule management, but in addition to that, they are required to have a certain degree of secretarial skills, including various attentions to detail. Therefore, as a rough understanding, you can think of an executive driver as a secretary whose main job is driving.

【 TransACT Group 】

■Immediate force for sudden overseas transactions! What is the dispatch of executive secretaries?

2026-07-20T00:00:00+09:00

Various transactions are carried out every day in the company. There will be many sudden business talks. What should I do if a transaction occurs suddenly overseas and no one is familiar with the language of that country? How about using the dispatch service in such a case?

■ A secretary who understands the situation is recommended

The quickest way to find an experienced interpreter is to contact a temporary staffing agency specializing in interpreting. Some of these temporary staffing companies also have experienced executive secretaries. In an urgent situation where you have to find the right person or have limited time, it is essential to have someone with a wealth of experience in business negotiations and conference interpretation. Furthermore, since it is an important transaction, we must be human resources who can immediately grasp the situation and respond flexibly. It is even better if you have experience as an executive secretary with a wealth of practical experience who can be one of the executives. By asking a temporary staffing company, it is possible to secure human resources suddenly.

■ During a busy business trip! Leave the detailed work that you can't handle

Among overseas transactions, there is a possibility that a sudden overseas business trip may occur, or a business trip other than this transaction may occur. Many executives are busy, so there is a high possibility that their daily detailed work cannot keep up. Even if you are absent from the company, it is indispensable for the operation of the company to be able to carry out the work properly. In such a case, requesting the dispatch of an executive secretary on a limited schedule will alleviate your anxiety. Temporary agencies can handle dispatch work for a week or even days. If detailed work is accumulated, it will be a huge amount, so it may be a good idea to take the initiative and have an officer secretary dispatched.

■ E-mail and phone support overseas is perfect!

Having an executive secretary gives you a sense of security. Personnel registered with temporary staffing companies who have experience as executive secretaries have a track record in various companies. Many people are accustomed to working at the company to which they are dispatched as an immediate force in a different environment. Therefore, you can rest assured that you will be able to take care of basic business etiquette and hospitality, and have the experience of being able to calmly deal with unexpected situations. It is possible to respond immediately to emails from overseas, and you can rest assured that you will be able to answer the phone. It also has great insight to instantly determine the situation on the spot. If you have a sudden overseas transaction and want someone who can make the most contribution in that limited period of time, it is a good idea to ask an executive secretary.

【 TransACT Group 】

■Business owners looking to buy a car should consider used vehicles for tax savings!

2026-07-17T00:00:00+09:00

Tax planning is often a source of concern for business owners. As income rises with business ownership, tax liabilities tend to increase as well. Purchasing a used car can help mitigate this. If you are currently in the market for a vehicle, focusing on used options is highly recommended. This article explains how purchasing a used car can lead to tax savings for business owners and highlights the differences compared to buying a new car.

1. Can a car be recorded as a business expense?

If a business owner purchases a vehicle under the company's name (as a "company car"), it can be recorded as a business expense. In accounting terms, it is treated as a "depreciation expense." Since a car represents a significant purchase, it can contribute substantially to tax savings—in some cases, even drastically reducing the total tax bill.

1-1. Benefits of purchasing a car under the corporate name

One major benefit of purchasing a car under the corporate name is that not only the purchase price but also maintenance costs can be recorded as expenses. Essential costs associated with vehicle ownership include automobile tax, compulsory liability insurance premiums, fuel, and mandatory vehicle inspections. These maintenance costs often exceed 100,000 yen annually. However, by classifying the vehicle as a company car, these expenses can be deducted as necessary business costs, resulting in tangible tax savings.

Another benefit is the ability to purchase the vehicle personally at a low price once it is no longer needed for business operations. When a corporation sells a vehicle to an individual, the transaction can be executed at a price lower than the general market rate. This allows you to acquire a luxury vehicle at a bargain price without the hassle or brokerage fees associated with auctions or trade-in services. However, caution is required; setting the price too low could lead to an increased tax burden. When transferring ownership from the corporation to an individual, it is important to ensure the transaction takes place at a fair market value, typically determined through a professional appraisal.

2. Differences in Useful Life Between New and Used Cars

Many business owners purchase luxury vehicles in the company's name. However, this is rarely just because they "want to drive an expensive car"; in most cases, it is a tax-saving strategy to maximize deductible expenses. It is also common for them to choose used cars that are four years old. This is because a four-year-old used car has a statutory useful life of just two years, making it both affordable and tax-efficient. In other words, spending the same amount of money on a used car rather than a new one can yield greater tax savings, as the amount that can be claimed as an expense is determined by the vehicle's statutory useful life.

For example, a new car has a useful life of six years, with an annual expense limit of 1.67 million yen. If the car is one year old, the useful life is five years (limit: 2 million yen); if it is two years old, the useful life is four years (limit: 2.5 million yen)—meaning the deductible amount increases. If the car is four years old or older, the useful life is two years, allowing for an expense deduction of 5 million yen. If the purchase price is the same, buying a more expensive car results in a larger expense deduction, thereby serving as an effective tax-saving measure. Of course, this strategy assumes the company is generating sufficient profits.

High-end used cars also offer advantages regarding cash flow management. Since a company's financial situation can deteriorate unexpectedly, holding onto assets with resale value provides a useful buffer in times of need. Luxury cars retain their asset value even after passing the two-year useful life mark (applicable to cars four years or older). Even as the vehicle ages, it can often be sold for a high price to generate necessary funds. Consequently, many business owners prefer buying a high-end used car over a cheaper new one. Risk management is another key perspective for business owners to consider when selecting a vehicle.

2-1. Points to Consider When Purchasing a Car in the Company's Name

There are three main points to keep in mind when purchasing a car in the company's name. First, pay attention to the timing of the purchase. When settling accounts, vehicle depreciation is calculated on a monthly basis. If a vehicle is purchased during the month of the fiscal year-end, only one month's worth of depreciation applies. Since this limits the potential tax-saving benefits, it is recommended to purchase company vehicles in the month following the fiscal year-end. Doing so ensures that the entire period leading up to the next fiscal year-end qualifies for depreciation.

Next, it is important to be aware of ongoing monthly maintenance costs. Before deciding to purchase a vehicle, consider expenses such as monthly fuel costs—calculated based on driving distance—and automobile taxes. Understanding these maintenance costs allows you to estimate the amount that can be claimed as a business expense in advance. However, caution is required if you intend to use the company vehicle for personal purposes. In principle, maintenance costs associated with personal use cannot be claimed as business expenses. For instance, if total maintenance costs are 100,000 yen and the vehicle is used 70% for work and 30% for personal reasons, only 70,000 yen can be claimed as an expense.

Finally, since vehicles tend to depreciate quickly, it is important to choose a model that retains its value well. Models with high demand on the used car market can serve as valuable company assets should the need arise.

2.2 The Option of Car Leasing

When acquiring a company vehicle, you have the option of using a car lease instead of paying the full price upfront or taking out a loan. Car leasing is a service where you use a vehicle in exchange for a monthly fee. By making payments over a set period, you can eventually own the vehicle outright.

One advantage of car leasing is that expenses are easy to calculate because the monthly payment amount remains constant. This clarifies cash flow, making it easier to formulate business plans. Another major benefit is that you do not need a large lump sum of cash to acquire the vehicle, allowing you to preserve capital. Additionally, maintenance is handled by the leasing company, saving you time and effort. Furthermore, the monthly fee covers insurance premiums, taxes, and maintenance costs. Since all of these costs can be recorded as business expenses, you can expect significant tax-saving benefits.

However, car leasing does have some downsides. For instance, terminating the lease early incurs a hefty cancellation fee, and there are significant risks associated with accidents or theft. When considering a car lease, it is important to weigh the pros and cons before making a decision.

3. Using a Chauffeur Service for Luxury Vehicles

When business owners purchase luxury vehicles, they often hire professional drivers. Luxury cars entail high maintenance costs, so they require careful, skillful daily driving. Professional driving techniques can extend the vehicle's lifespan, and drivers can also handle some aspects of maintenance. Furthermore, having a driver allows the business owner to work or rest while in the vehicle. However, hiring a full-time driver involves high personnel costs—an expense the company cannot simply ignore. Moreover, since business owners do not necessarily use the car every day, paying a fixed salary can result in wasteful spending.

This is where chauffeur services prove efficient. Such services allow you to hire a driver and pay only for what you need, when you need it. Not only can you make productive use of your time in the vehicle, but you can also keep personnel costs down and reduce overall expenses. By exploring outsourcing options, you can find the perfect driver for your needs.

■ Chauffeur Services Are Also an Option for Tax Savings!

For business owners, purchasing a vehicle is a significant move that can contribute to company profits. However, acquiring a luxury car often creates a need for a suitable driver. By utilizing outsourcing, you can easily find chauffeur services. Hiring a driver only when necessary helps cut personnel costs, ensuring the expense does not place an undue burden on company finances.

【 TransACT Group 】

■The president drivers place is wonderful! I will thoroughly explain the merits etc.

2026-07-15T00:00:00+09:00

The "president driver" plays an active role when the president or executive of a company travels by car. However, the role of the president driver is not just to "drive a car." The work of the president driver is indispensable for the top executives of a company to concentrate on their own work and conduct business efficiently. Therefore, I will explain the basic role of the president driver, the difference from the taxi driver, and the merits of having a president driver.

1. What is the role of the president driver?

As the name implies, the president driver is the driver who delivers the top of the company to the destination, and the main business is driving a car. It is important for the president driver not only to deliver the president safely and accurately to the destination, but also to drive comfortably and speedily. Therefore, certain driving skills and a wealth of knowledge about traffic information are required. Also, the president driver is not just about driving a car. The president driver is a profession that requires daily contact with people with high social status, who are the top of the company. Therefore, not only driving skills but also advanced personal skills are required. Specifically, it is necessary to have high skills such as customer service etiquette, communication skills, calm demeanor, concentration, and observation skills.

2. This is different from a taxi!

Both the president driver and the taxi driver have in common that they drive a car with people, but there are some clear differences. That is, in the case of a taxi, an unspecified number of passengers can be carried, but the president driver can carry executives such as the top of the company. The relationship between a taxi driver and passengers is basically a once-in-a-lifetime relationship, but in the case of a president driver, you must have a continuous relationship with the same person. Therefore, the president driver needs to build a relationship of trust so that he can always have a comfortable relationship with the top of the company, which is a passenger. In addition, taxi drivers' business hours are basically irregular, and they may be concentrated in the midnight and early morning hours when there are many passengers. On the other hand, the business hours of the president driver are basically from the start time to the end time of the company or institution to which the president or officer belongs. There may be some fluctuations depending on the schedule of officers.

3. Outsourcing is recommended!

Regarding the hiring of the president driver, there is a method of hiring directly personally, but there are various advantages to using outsourcing. First of all, it saves cost and effort. Outsourcing eliminates the cost of hiring, hiring, education, and training. Secondly, outsourcing has the advantage of being efficient and easy to find a driver who meets the conditions. If one driver takes a vacation or suddenly has to take a break due to an illness or accident, he or she can immediately send a replacement driver. Since you don't have to deal with it by yourself, such as searching for a substitute driver, you can save time and effort and prevent problems in your work. Another advantage is that you don't have to take responsibility in case of trouble. In the unlikely event that a problem such as an accident occurs, the company does not have to take responsibility for damages. You can also prevent the company from having a negative reputation due to trouble.

Please leave the dispatch of the president driver to TransACT America Inc.!

Having a dedicated driver at the top of the company allows you to use your time effectively and ultimately improve your work efficiency. The president driver will bring many benefits to the company and its top management. At Transact, we are introducing excellent staff one after another, creating an environment that fosters highly qualified human resources. Regardless of the form, such as temporary staffing, temporary staffing, temporary staffing, and business contracting, we can make optimal proposals according to the customer's request.

【 TransACT Group 】

■Difficult work? Introducing the work contents of executive drivers!

2026-07-13T00:00:00+09:00

If you're looking for a new job, you may see an announcement about recruiting executive drivers. Although I was interested in seeing it, many people may hesitate to apply because they do not know the specific work content or the degree of difficulty. Therefore, in this article, I will explain the work content and points that are different from other drivers so that it will be helpful for those who are considering challenging executive drivers.

1. Job description of executive driver

Unlike taxis, executive drivers do not carry an unspecified number of people. Only the officers who belong to the company work exclusively for the company and can get in the car. The officers here include the president, and their main job is to pick up and drop off those people. Of course, you don't just have to pick up and drop off from your home to work, you're required to drive throughout the day at the request of the executives. Therefore, the specific working hours will be decided by the convenience of the officers. It is important to note that you cannot go to work at the same time every day.

By the way, after the officers are delivered to their destination, there will be a waiting time until the officers' errands are completed. However, there are many cases where errands are completed earlier than planned, so it is not possible to use the waiting time to go somewhere.

2. Special points of executive drivers

Officer drivers have some special features other than being limited to the officers of the company in which they provide services. If you want to be an executive driver, it's important to have a good understanding of them. I will explain the characteristics and precautions unique to executive drivers so that you will not regret that it should not have been like this since you got a job.

2-1. Heavy responsibility

The most important thing for an executive driver is a sense of responsibility. This is because getting in a car is a very important person in a company. In addition, it is important for executive drivers not only to drive the vehicle to their destination, but also to deliver executives safely and comfortably. Therefore, having high driving skills as a professional driver is a major premise for doing this job. By the way, since the movement of officers is wide-ranging, we often use the Shinkansen and airports. At that time, the situation such as being late for the departure time is not tolerated by any chance.

In addition, by carrying important people from the company, you will have more opportunities to come into contact with various information within the company. For example, conversations heard on the phone or in the back seat. Needless to say, that information cannot be leaked to the outside, so no matter what you ask in the car, you must keep the "confidentiality". From the above points, executive drivers are required to have a high sense of responsibility.

2-2. Attentiveness is required

Executive drivers carry important people for the company. Therefore, polite behavior and concern for the other party are required at any time. For example, when you park your car, you have to choose a place where you can easily get in and out of the back seat, and when it's raining, you have to get off first and put your umbrella on. There are many other points to keep in mind, such as carrying luggage and opening the door as soon as you park your car.

If possible, it would be perfect if we could analyze the personality and behavior patterns of the officers and presidents who are always on board and be able to give careful attention to the person. Of course, it is important not only to worry, but also to follow the minimum etiquette.

2-3. Work like a secretary

Needless to say, the main task of an executive driver is to drive the car to its destination. But that's not all, and sometimes you have to play a secretarial role. Schedule management is a typical example, but in addition to that, some skill as a secretary is required, including various attentiveness. Therefore, as a rough idea, you can think of an officer driver as a secretary who mainly drives.

It's not a difficult job!

Did you understand how special the work of an executive driver is? In short, more skills than a normal driver are required to carry important people in the company. But it's not a difficult task. Although the human power to support officers is important, it is a job that anyone can challenge regardless of their educational background. In particular, Transact allows you to take on the challenge of favored executive drivers.

【 TransACT Group 】

■What kind of person is recommended to dispatch an officer driver?

2026-07-10T00:00:00+09:00

If you are an executive driver, you want to have a certain track record and work attitude. So is it impossible to ask for a dispatch service that much? That's not true. Rather, as the temporary staffing service has more thorough human resources education, you can receive a full range of services. This time, I would like to introduce what kind of person can be entrusted with peace of mind.

■ Credit first! Long career! Veteran driver

First of all, a veteran driver who has been working in this industry for a long time. We have a good grasp of traffic conditions depending on the road and time of day, and even with the skill as a driver to simply deliver to the destination, we are different from new drivers. Needless to say, we cannot overlook the various thoughts that come from our experience. The longer you have experience, the more executives and executives of various companies will be picked up and dropped off. Transfer to and from your important customer's golf course, or drive to a hotel or event venue. The strength of being able to handle all situations, both public and private, is the appeal of veteran drivers.

■ No accidents and no violations for the last year!

It would be best if we could appoint a veteran driver who could bite both sour and sweet, as mentioned above, but such executive drivers are just as popular. When it comes to that, the next important thing is, after all, basic driving skills. If possible, I would like to choose a driver who has no accidents and no violations for one year. For the average person, no accidents, no violations, and a gold license may not be so unusual. However, the distance and time that a driver runs on a daily basis are completely different between a person who works as a driver and a general person. The fact that you drive for a long time as a professional and do not cause any accidents or violations is a proof of your excellent ability. And that excellent technology evokes a feeling of trust in people.

■ Not only familiar with geography! Good at socializing

Finally, you can't miss the people who have good communication skills. Communication skills are not only good at speaking, but also the ability to speak the words you need, when you need them. Many people may realize how grateful a driver is to be able to make a few words or have a conversation when the passengers on board feel bored. It is desirable to have such a person who guides the conversation but is not intrusive. Recently, some temporary staffing agencies have drivers who can speak English and other foreign languages. If used well, it will leave a good impression on important foreign customers.

【 TransACT Group 】

■How to become a secretary? Introducing the way to become a secretary

2026-07-08T00:00:00+09:00

Being a “secretary” is a job that many people dream of. If you keep in mind the path to getting a secretarial job and the specific job description, you can greatly increase the possibility of realizing your aspirations. Therefore, in this article, we will introduce the basic job content, the way to get a job, and the recommended qualifications for those who aspire to work as a secretary.

1.Secretary work content

Basically, the main job of a secretary is to "support the boss in charge so that the work progresses efficiently". Specifically, we manage the schedule of internal and external meetings and meetings, taking into consideration the importance and urgency. In addition, one of the roles is to sort out emails and phone calls addressed to the boss and take appropriate action depending on the content. In addition to that, there are a wide variety of other work that can be done on a case-by-case basis, such as making appointments with supervisors and providing guidance to those who wish to visit. As a result, the secretary's attitude and attentiveness often have an impact on the impression of the visitor. You are expected to behave properly so as not to give a bad impression. In addition, the preparation of materials for conferences and meetings and internal documents is also one of the jobs. In some cases, you may be in charge of miscellaneous tasks such as maintaining the work environment and surroundings, organizing and tidying, and managing information.

2. The road to becoming a secretary

No special qualifications are required to become a secretary. Therefore, even an inexperienced person can get a job. However, it is important for a secretary to have the skills of being "attentive" and "having general business etiquette and common sense." In addition, there are many cases where workplace circumstances, business content, industry knowledge, etc. are required. For this reason, it is generally rare for a new employee to suddenly become a secretary.Since the work of a secretary requires a wide range of knowledge, it is common for a route to be assigned to the secretarial section after gaining experience in a sales position. increase. Also, if you were assigned to general affairs, you may be able to make use of that experience to become a secretary. There is also a route to get a secretarial certification at a junior college or vocational school and get a job as a secretary. In this case, many of them tend to find employment at general companies, foreign-affiliated companies, and even law and accounting firms. Since you will start with basic computer skills and business etiquette, you are expected to work immediately.

3. Advantages and disadvantages of a secretary

Working as a secretary has many benefits. For example, secretaries have many opportunities to interact with people in important positions, so "being involved with people and work at the core of the industry" is a great advantage. In addition to that, there is also the merit of naturally "honing your own skills" while you are in an advanced environment. Developing your skills will increase your chances of career advancement. Also, one of the attractions is that you can make connections. A secretary can interact with a wide variety of people through his work. For those who aim for companies or career advancement, the connections with the people they met there will be a great asset. On the other hand, the disadvantage is that working hours tend to be irregular. A secretary must work according to the convenience of his boss. As a result, it can be difficult to work for a set amount of time. In addition, there is also a disadvantage that "work style is influenced" by the type of boss. It is necessary to keep in mind that it is necessary to work according to the pace of the boss, because the preparation of the environment in the office and the timing of reporting differ greatly depending on the boss in charge. In addition, secretarial work is strictly confidential, so it is sometimes difficult to be cautious of third parties and to complain or consult with colleagues and colleagues. For those who feel stressed about this point, it will be a disadvantage, so be careful.

4. Recommended qualifications for secretaries

One of the qualifications recommended for secretaries is the secretarial test (secretary skill test). The secretarial test is a test that checks knowledge of general economic terminology and secretarial work, as well as skills such as document creation and filing. In addition, the ability to support the boss, such as schedule management skills, manners, and knowledge of entertainment, is also required. The secretarial test is a collection of basic manners and common sense required as a member of society. In addition, the “International Secretary Test” is one of the recommended qualifications. For those who aim to become a bilingual secretary, it is a good idea to check it because it is an indispensable qualification. There is also something called the CBS test. The CBS test is a qualification aimed at training secretaries who can use both Japanese and English. Japanese and English skills suitable for business are required. The exam is divided into "primary" and "final", and if you pass the primary, you can get the semi-CBS qualification, and if you pass the final, you can get the CBS qualification.

Being a secretary is a rewarding job

A secretary is a job whose skills improve through daily work. By making use of the reflection of work next time, you will acquire more advanced skills. Working as a secretary is a job that puts your personality to the test. If you are interested, why not use the temporary staffing service “Transact” and try your hand at secretarial work?

【 TransACT Group 】

■Use temporary staffing for executive drivers who require advanced skills!

2026-07-07T00:00:00+09:00

When hiring temporary staff as executive drivers, driving skills aren't the only thing required. Since they're constantly with executives, they must also be well-behaved. To achieve this, it's best to hire someone with basic business etiquette. How can you hire such talent?

■Benefits of Hiring Highly Skilled Drivers

Hiring highly skilled drivers offers many benefits to your company. First, they will prevent accidents through safe driving and advance inspections. Highly skilled drivers not only have excellent driving skills, but also constantly consider the risk of accidents. They ensure their vehicles are thoroughly maintained and plan reliable routes in advance to ensure safe executive transportation. Another benefit of hiring highly skilled drivers is increased customer feedback. Excellent drivers have a friendly and courteous customer service style. Their courteous attitude toward customers leaves a good impression on the company, which should lead to more business opportunities. Furthermore, a friendly driver will allow executives and the company president to relax during their travels. Furthermore, skilled drivers always drive safely, which increases a company's credibility. Road etiquette is surprisingly well-regarded, and a company's credibility depends on its drivers' safe driving.

■ Drivers are also the face of the company. Executives should prioritize their driver etiquette.

Drivers who often spend time with executives are likely to encounter important people, such as clients. It's important that they behave respectfully toward such people. Before actually hiring a driver, it's important to check whether they can maintain proper etiquette. In addition to being able to greet basic people, those who have learned basic business etiquette, such as the distinction between upper and lower seats in the car, are ideal. Additionally, someone who is reasonably tight-lipped may be a good fit. Executives tend to relax in the car. If a driver accidentally shares a complaint with others, it could result in missed business opportunities. Furthermore, it's best to hire someone who is well-dressed and well-behaved.

■Skills to Focus on When Hiring a Driver

When hiring an executive driver, it's a good idea to carefully consider whether the candidate possesses the skills listed here. First, since a driver's job is to drive a car, driving skills are of course important. Look for a driver who can drive smoothly without sudden acceleration or braking. A friendly personality is also an important skill. A friendly driver will treat not only the executives in the backseat with courtesy, but also those around them. Being likable will smooth interpersonal relationships and improve the executive's work environment. Next, it's important to ensure the candidate has a sincere attitude toward their job. Excellent drivers will research routes in advance, clean the vehicle, and make the most of their waiting time. Executive drivers spend a lot of time on standby, and their sincerity toward their job will affect how they spend their waiting time. How a driver spends their waiting time will ultimately determine the quality of their service. Finally, accident-free drivers have keen attention and predictive skills. Always pay close attention to the road ahead and behind you, and choose a driver who can drive safely while accurately predicting the movements of surrounding vehicles.

■ Choose a Dispatch Company with a Solid Training System

When choosing a dispatch company, one effective criterion is whether the company has a solid training system. Some chauffeur dispatch companies specialize in providing drivers for executives and company presidents. Training at these executive chauffeur dispatch companies includes not only driving skills but also secretarial-level training in business etiquette. They receive thorough training on managing executive schedules and treating customers with courtesy. Some companies even offer special training on how to treat female executives. Furthermore, conversations with executives often involve information that would never be exaggerated by other companies. Isn't it important to choose a company that nurtures employees who uphold strict confidentiality?

■ There are some things you only realize after working with them for several days. Dispatch allows for easy changes.

Especially when it comes to chauffeurs for executives, you'll be seeing and talking with them every day. You'll need them to help you through both your good and bad days. Even if your business etiquette is impeccable, you don't want to be burdened by someone who makes you feel uncomfortable during a conversation. However, the good news is that you can easily request a replacement from your staffing agency, even mid-contract. While you may feel bad for the person you're leaving, if you're uncomfortable, they may also feel uncomfortable. It may be a win-win situation to have a replacement due to poor compatibility.

■ Hire a skilled driver for a comfortable working environment

Hiring a skilled driver ensures safe travels for executives. Furthermore, a skilled driver will also have excellent customer service skills, making a good impression not only on the executives in the back seat, but also on clients and other employees. When hiring a skilled driver, it's important to verify their driving skills and dedication to their work. Hire a skilled driver and create a comfortable working environment.

【 TransACT Group 】

■I want to bewant to be called a big secretary! What is the difference from an ordinary secretary?

2026-07-05T00:00:00+09:00

When you hear the word "secretary", many people think of a talented person. However, in reality, there are secretaries who are good and general secretaries who are not. What makes a big secretary different from other secretaries? So, this time, I would like to introduce the features of the secretary.

■ The secretary is very smart

A big secretary is good at knowing what his boss wants. Instead of waiting until you are ordered, you can decide what action to take next based on your boss's behavior. So by the time your boss tries to direct you, you're already ahead of the curve. If the secretary always does such a nifty thing, the boss doesn't have to interrupt his work to give instructions. A boss who can work uninterrupted will have a positive effect on mental and efficiency. The dekiru secretary routinely analyzes the behavior, personality, and habits of his boss with a keen eye. I'm also busy checking my boss's schedule. Based on this information, I try to understand my boss's request as accurately as possible.

■ A big secretary always has a bright smile

If you want to be a secretary, you have to make your boss feel like you want to work with him. To that end, it is important to behave with a bright smile at all times. It goes without saying that abilities such as language and memorization are important for secretaries. However, there are many bosses who excel in those abilities but do not want to work with a secretary in a dark atmosphere. A person who can be assigned a secretary generally bears a heavy responsibility within the company. There is a lot of trouble and pressure, but if the secretary cheerfully supports me, I may be able to do my best. A big secretary doesn't show up even if he gets tired or depressed. I support my boss with a bright smile at all times so that I can work comfortably.

■ A big secretary never forgets humility in any situation

Remembering humility is also one of the conditions for a great secretary. If your boss is in a great position, you may be treated politely by your business partners. The important thing is not to mistake yourself for being great. If you make a mistake, you will lose support for your boss. You must be aware that you are a secretary and that you are a supporter of your boss in any situation. The same is true when communicating your boss's orders to other employees. You have to be careful because you may get the illusion that you are commanding. Being arrogant affects the reputation of your boss as well as yourself. A big secretary puts his boss first and behaves humbly in any situation.

【 TransACT Group 】

■Growing managers use money differently! Determine which points to use

2026-07-03T00:00:00+09:00

After becoming a manager, there is a type that rapidly acquires ability. You may be wondering what these “growing managers” are spending their money on. They can grow as members of society because they spend money in the right field and continue to improve themselves. In this article, we will explain how to use the money of growing managers and how to identify the fields to use.

1. The way managers use money is to “spend and increase”

Growing managers run their companies with the idea of “spending and increasing” money. It goes without saying that if you use money, the speed of management will increase. This is because you can make the capital investment necessary for corporate growth and secure excellent human resources. However, if money is just thrown around blindly, it will not be possible to collect it, so management will deteriorate. A good manager knows when to be cautious and when to attack. The company can develop because it spends a lot of money at the right time.

Furthermore, even if it's time to attack, it's not like I'm spending money with the feeling of gambling. We are learning how to improve cost-effectiveness and investment effectiveness, and we are discovering the odds of winning. There is a basis for both the investment amount and the investment destination, so the decision is not blurred. That said, it takes courage and learning to become a money-saving business owner. If you learn to use it consciously, it will be a stepping stone to expand your business.

2. Private is self-investment, not waste

The so-called successful people are also good at using private money. In particular, there are many managers who are very skillful when it comes to self-investment. Below, I will explain the self-investment of managers.

2-1. Update knowledge and information

Self-investment is spending money in areas where you need to grow. For example, buying economic books and self-development books is part of self-investment. Participating in seminars for managers and accumulating new knowledge will also lead to skill improvement. Also, if you go to school, you will not only be able to study, but you will also be able to make good friends. The possibility that such personal connections will be involved in management is not zero. In fact, there is also data that one-third of business owners collect information voluntarily. Even in private, growing managers continue to make efforts to improve themselves without being distracted.

Newspapers and television were the most commonly used media for gathering information. Magazines are also effective for acquiring specialized knowledge. However, in recent years, the majority of business owners are getting their information from the Internet. This is not only because the speed at which information arrives is fast, but also because it has the advantage of covering all genres.

2-2. Efficiency of time and environment

In order to secure time for self-investment even when managers are busy, it is important to reduce working hours in various everyday situations. One way would be to spend some money on it. In addition to hiring a professional, it is common to use a proxy service. For example, services such as housekeeping and driving services are widely recognized in the world. If you try to do household chores seriously, it will take a lot of time and effort. Even if you just go shopping, the time for self-investment will be greatly reduced. If you can replace it with a service, you will have more leeway in your daily life. Plus, if you hire a driver, you can do it on your own time while in the car.

An increasing number of business owners are hiring secretaries or having them take over the phone. These personnel are responsible for some of the work of the management. In the meantime, managers can focus on more important tasks and self-investment.

If you use money well as a manager, the company will also improve

For many business owners, how they spend their money has a bearing on the future of their company. If you spend money on self-investment and grow steadily as a manager, you can grow the company. On the other hand, if you repeat impulsive spending, it is not suitable for a manager. Now that you're a business owner, think carefully about where you want to spend your money.

【 TransACT Group 】

■Utilize dispatch for executive drivers who require advanced skills! ?

2026-07-01T00:00:00+09:00

When hiring a temporary worker as an executive driver, driving skills are not the only qualifications required. I'm always with the officers, so I have to be someone who is always well-behaved. For that purpose, it is better to have a person who has the minimum necessary business etiquette. How can we hire such a person?

■ The driver is also the face of the company. If you are an officer, emphasize the manners of the driver

Drivers who are often with executives will often meet great people such as their customers. For such a person, it is important to be a person who can take an attitude that is not rude. Before you actually hire someone, you need to check if you can follow proper etiquette. Not only can you give basic greetings, but also those who have learned the minimum necessary business etiquette, such as having upper and lower seats in the car, are suitable. Also, a person with a certain degree of mouth may be suitable. Officers are also relaxed in the car. If the driver inadvertently talks to others about the complaints that the officer has spilled, he or she may miss a business opportunity. Furthermore, people who are well dressed and well-dressed are good.

■ Choose a temporary staffing company with a solid education system

When choosing a temporary staffing company, it is one of the effective means to judge whether the education system is solid. Some driver dispatch companies specialize in drivers such as executives and presidents. In such training at an executive driver dispatching company, not only driving skills but also business manners are trained at the same level as a secretary. We receive thorough training such as managing the schedule of officers and dealing with any customer without rudeness. Some companies even offer special training, such as consideration for female officers. In addition, some conversations with executives include information that cannot be shared by other companies. Isn't it important to choose a company that develops human resources who can maintain strict confidentiality?

■ You can only understand after dating for days. You can change if you are dispatched

Especially when you become a homecoming driver for executives, you have face-to-face conversations every day. You have to take care of yourself on both good and bad days. Even if your business etiquette is perfect, you don't want to take care of someone who makes you uncomfortable talking. However, it is good that you can easily change people by asking the temporary staffing company even during the contract. You may feel sorry for the person who quits, but if you are unpleasant, it is possible that the other person is also unpleasant. On the contrary, it may be possible to maintain a win-win relationship if you change it because it feels comfortable and incompatible.

【 TransACT Group 】

■Three difficulties of the president who are hard to understand! How to solve it?

2026-06-25T00:00:00+09:00

The president is the head of the company and can run the company at his discretion. There is no need to look at the complexion of the boss, and it is a position that is socially regarded. When I was a new employee, there are many people who worked hard and wanted to become president someday. However, the president has a heavy responsibility and there is immeasurable pressure. For those who find it difficult and difficult to be the president, I will introduce how to overcome it.

1. The difficulty that many presidents feel

The president, who is the head of the company, is not only responsible for everything that happens within the company, but also for the family, life and business partners of our employees. Strategy and cash flow to keep the company alive are also important tasks of the president. The president never rests, and the pressure is not normal. I would like to introduce the difficulties that many presidents feel.

1-1. "Weight of responsibility" that cannot be tolerated

Even in the same company, the president and employees have different responsibilities. As the head of the company, the president is responsible for everything in the company and must continue to make sales in order to keep the company alive. Furthermore, the president is required to manage the company with an eye on the future as well as the present. All final decisions must be made by the president, but mistakes can change the fate of the company and cannot be tolerated. The president is constantly under pressure.

1-2. Full of money with cash flow "Weight of money"

The company isn't just when it has big sales. Even if there is no problem in the management of the company itself, sales may drop due to social conditions or disasters. But with or without sales, the president has to pay his employees. Companies that do not have sufficient funds and stable income may go bankrupt due to slight changes in the environment. It is the president's job to think about how to continuously profit to protect employment and how to respond to changes in the environment. The heads of many presidents are always full of cash.

1-3. I'm worried about what you think "employee's eyes"

The president is in a lonely position. Employees can help each other when work is difficult, and doing so creates a sense of solidarity. However, there is only one president. Even if you are a companion who was forgiving when you were employees, the relationship may change when your position changes. The feelings of the president can only be understood by the person who became the president. Sometimes the president wants to share the pain and complain, but from a standpoint, he can't say anything devious. This is because the words and actions of the president can lead to misunderstandings by employees. If you are far from the employees, you may not be able to grasp what the president himself thinks, and you may pass each other and see with white eyes.

Even if the employees do not understand it, the president must make an effort to bring the employees together and understand their feelings. Occasionally, employees may not understand and be hated. As a president, you need to be prepared to make difficult decisions to protect the company even if your employees dislike it.

2. To eliminate the difficulty, "concentrate on your work as president"

The president is constantly suffering from loneliness and anxiety. You may not be able to sleep if you think that your judgment was correct or that there was another better way. Many presidents are about to be overwhelmed by the pressure that the company may go bankrupt if the cash flow goes wrong. However, even if you think about it, you will not be anxious. It's a waste of energy to think about a crisis that hasn't happened. Focusing only on what you should do as president is the best way to get rid of your anxieties and move your company for the better.

Organize what you should do and focus only on your work

It is important for the president to do his best to do the work that only the president can do. First of all, it is recommended to organize the work to be done as president. It is also important to streamline your work so that you can focus on your work. Traveling does not exhaust your physical strength, and you can use it to collect information about the other party, prepare for meetings, or take a short break during the travel time to improve work efficiency. Hire a driver or secretary for best performance.

【 TransACT Group 】

■Is it natural that the president&#039;s working hours are long? Two ways to use your time efficiently

2026-06-23T00:00:00+09:00

■ Is it natural that the president's working hours are long? Two ways to use your time efficiently

I'm busy working long hours every day, but I think there are many people who leave long working hours as they are because they are the president. You shouldn't leave long working hours just because you're the president, but think about what you can do to work efficiently. In this article, we will explain the disadvantages of long working hours and how to increase productivity and work efficiently.

1. The president is not subject to the Labor Standards Law! Even the president who has been working all the time

The Labor Standards Law stipulates guidelines that are the minimum standards for workers required to work. Workers are hired and do not have the authority to decide on working hours, wages, etc. Therefore, it is necessary to firmly protect the rights of workers under the Labor Standards Law so that they will not be forced to work long hours or be hired at unreasonably low wages. On the other hand, managers such as the president and sole proprietor are people who are in a position to hire people. Since I have some decision-making power, I am not a worker in the sense that I am in a position where I can manage myself without observing my rights under the Labor Standards Law. In other words, the president does not have a fixed working time and may work long hours without holidays.

2. There is also the disadvantage that productivity decreases if you work without holidays.

It is said that working long hours has the disadvantage of reducing productivity. In the 2017 Annual Economic and Fiscal Report released by the Cabinet Office, there is a report in Chapter 2 on changes in working styles and their impact on the economy and people's lives. The report states that internationally, countries with shorter working hours per capita have higher productivity per capita. In addition, as of 2015, Germany, which has the shortest working hours per person among OECD countries, has a total working hours of 1300 hours, which is about 80% of the total working hours of Japan. However, Germany's per capita labor productivity has been found to be nearly 50% above Japan's standards. From this result, you can see that it is not enough to work long.

3. How to be more productive and reduce working hours

How can you be more productive and work less hours?

3-1. Focus on "President's work"

It is important for the president to concentrate on work that only the president can do. Some presidents who work long hours do their own work that can be left to employees or outsourced. The president's job includes thinking about management strategies, building and instilling the company's philosophy and vision, and protecting employees and their families. If your company is still small, new customer acquisition and marketing strategies will also be important. If you work long hours while spending time on work that can be done by someone other than the president, there is a risk that your job as president will be neglected. Thinking about what should be the top priority in running a company, I think we should have as much time as possible for work that only the president can do.

3-2. Let's take a break

The first benefit of taking a break is the relief of tension. It may take about 15 minutes, so taking a break between work will relieve tension and relieve fatigue. It is also important to take a short break by taking advantage of the gap time such as travel time. The second is to be able to switch feelings. If you concentrate too much, your field of vision may be narrowed, but the president's work cannot be done with a narrow field of vision. Take a break and switch your mind to regain a broader perspective. The third is to reduce careless mistakes. If you work for a long time, your brain will get tired and you will lose your concentration. Regain concentration and reduce small oversights by exercising and drinking.

You should review how you spend your time so that you don't work long hours

The president should concentrate on the work that only the president can do. Why not hire a driver or secretary to avoid working long hours? If you are driving and traveling on your own, hiring a driver will allow you to spend your travel time on breaks. Think hard for the development of your company and not to harm your own health.

【 TransACT Group 】

■What is the difference between full-time employees and temporary staffing?

2026-06-20T00:00:00+09:00

Some executive secretaries are full-time employees, while others are dispatched. Depending on the company policy, it is common for the same occupation to have different employment patterns. Then, in terms of labor costs, what is the difference in costs between regular employees and temporary staffing?

■ What is the market price for regular employee secretaries?

Since the salary is determined according to the salary level of the company you are hiring, it is difficult to say that this is the case. Just as the salary level differs depending on the industry, the salary of the executive secretary will be adjusted accordingly. Also, as a tendency, domestic companies and foreign-affiliated companies may have different salary systems, so their annual income may differ considerably. Especially in the case of a full-time executive secretary of a foreign-affiliated company, the salary is decided based on the experience of the previous job and the wishes of the person when hired, so even if it is the same company's job as an executive secretary However, it is normal for the hired person to have a different annual salary. Therefore, the average salary can only be paid in a rough amount. The range of annual income of those who work as executive secretaries tends to be wide, ranging from 5 million yen to 10 million yen for both domestic and foreign companies.

■ What is the market price for dispatching executive secretaries?

In the case of temporary work, you will be working on an hourly wage. The average hourly wage is between 1,500 and 2,500 yen. If you work overtime to this hourly wage, the hourly wage for overtime will be added. Assuming that you work as a temporary worker with an hourly wage of 2,500 yen and you do not work overtime, your annual income will be about 5 million. The hourly wage of 2,500 yen falls into the high category as a dispatched executive secretary, so there is a possibility that you are a person with considerable skills, experience, and language skills. Considering that, hiring temporary staff may be very beneficial in terms of labor costs.

■ Full-time employee? Dispatch? Choose the right one for your company

When hiring an executive secretary as an employee, the estimated annual income is about 5 to 10 million as mentioned above. Insurance premiums such as welfare pension and health insurance, welfare expenses, bonuses, etc. will be added separately, so it will cost more than this. When hiring for temporary staffing, various insurance premiums and welfare expenses will be borne by the temporary staffing company, so it is sufficient to consider a budget of about 5 million per year. Certainly, in terms of labor costs, we can see that there is a big difference between the two. However, it also has the role of an executive secretary who must be an employee, such as handling confidential information. Companies considering hiring will need to carefully scrutinize their work and decide what form of employment to hire, not just in terms of cost.

【 TransACT Group 】

■Is it directly linked to the growth of the company? !! I will explain the work of the president

2026-06-17T00:00:00+09:00

■ Is it directly linked to the growth of the company? !! I will explain the work of the president

It is no exaggeration to say that whether or not a company grows depends on the work of the president. This is especially true for small and medium-sized enterprises. So what is the job done by the president of a growing company? On the contrary, what kind of work is the president of a company that is not expected to grow? In this article, I will explain the work that the president should give special priority to.

1. About the work of the president

The most important part of the president's job is to make decisions about the company. The result of that decision will have a significant impact on the growth of the company. Whether or not you can make a solid decision depends on the ability of the president. The ability and sense of the president is not limited to the talent and sense that he was born with. If the president himself is busy doing chores that anyone can do, even the most savvy person will lose his or her decision-making ability. Even if you are not blessed with talent and sense, if you concentrate on the president's work and make repeated decisions, it is likely that the accuracy of your decisions will improve. In other words, the ability of the president depends on whether he can concentrate on his work on a daily basis. The work of the president is diverse, but the most important area can be said to be management strategy.

2. The work of the president that changes depending on the stage of the company

The company has stages depending on the degree of growth, and the work content of the president changes accordingly. It's important to be aware of what stage your company is in and focus on the job that suits your situation.

In the first stage, when you're just starting a business, you have to do all the work yourself. Whether or not your business is on track depends on your initial idea. In addition, the key to growth is to work efficiently within a limited amount of time. When you increase the number of customers through sales and marketing and have a certain number of employees, the company will enter the stage of stable operation. At this stage, management will be stable, so you will be able to develop your business smoothly without making any noticeable efforts. It's a cozy zone, and many companies remain in this stage of stable operation.

In the next stage, which has grown further from the state of stable operation, the scale of the company will grow and the business will become more complicated. In order to clarify the direction of the company, the president must establish a new management vision. When aiming for further growth, it will be difficult for one person to steer the management. You need to build a management team and work together to grow your company.

3. Work that the president should do

What kind of work should the president do?

3-1. Understanding the numbers

Understanding company numbers is an essential task for the president, who has the role of making business strategy decisions. Some companies may leave the numbers to the accounting, but I have to say that it is a problem that the president does not understand the numbers of the company at all. If you can't tell if your company is doing better or worse, you can't make a strategy. If you understand the numbers and make predictions for the future, you can take the initiative correctly.

3-2. Improving the accuracy of numbers

Company figures are aggregated in the financial statements. The president must read the financial statements and get a firm grasp of the business situation of the company. If you don't know where and how much it costs, you run the risk of making mistakes that suggest irrelevant cost cuts. In other words, if you don't improve the accuracy of the numbers, the accuracy of your company decisions will decrease.

3-3. Setting company goals

Setting company goals is one of the most important tasks for the president. The ability of a company to grow has a lot to do with being able to set the right goals. Visions and corporate philosophies are important, but profit goals are easy to understand when sharing with employees. It is necessary to set a target for gross profit and operating profit margin, and if it cannot be achieved, identify areas where improvements can be made.

3-4. Make and execute a plan to achieve the goal

You need to plan and execute to achieve the goals you have set. Let's correctly grasp and solve the management issues between the current situation and the goals. We will implement it according to the plan, and repeat the verification of the effect and the revision of the plan to get closer to the goal.

3-5. Establishing corporate permanence

In order to continue to survive as a long-lived company, it is necessary to build a management system that can predict the risk of decline and prevent it. There are various economic and social conditions, but it is the president's important role to anticipate the future potential as much as possible and do as much as possible. Let's carry out the establishment of the permanence of the company as the responsibility of the president.

4. How to focus on the president's work

The president has a great responsibility, and he needs to do the work he needs to do. In order to concentrate on the work of the president, it is important to make room for the company. If the company does not have the spare capacity, the president himself will do the work of the department that is not enough, and he cannot concentrate on the work that the president should do. If you can't concentrate on the work of the president, try to make room for the company by devising ways such as raising the prices of products and services. On top of that, it is recommended to hire a secretary or driver to create an environment where you can concentrate on your work. The president is the heart of the company, and in order to maintain the life of the company, he must concentrate on his work.

■ Leave a secretary and concentrate on the president's business!

There are many jobs that only the president can do. Having a secretary has the advantage that you can concentrate on the president's business, and having an understanding person close to you makes you feel better mentally. Transact is a company that provides the introduction of highly qualified and excellent human resources and the creation of an environment. We offer optimal proposals that meet the needs of customers, such as dispatched labor, temporary staffing, temporary staffing, and business contracting, so why not consider using them?

【 TransACT Group 】

■The road to a secretary! What kind of person is suitable for a secretary?

2026-06-15T00:00:00+09:00

The secretary supports the work of someone in an important post, such as an officer. Even if you say support in a bite, the work area is very wide, and it is desirable that you have the background to handle it. Without some aptitude, it can be difficult to keep working while feeling rewarding. So, this time, I will introduce the role of the secretary, and then explain who is suitable and who is not.

1. The role of secretary

Helping your boss get the job done smoothly is the secretary's main role. One of the specific tasks of a secretary is to create and manage an efficient schedule. It is also important to complete the related work in order to achieve the schedule. For example, if you plan to travel, you will also have to arrange flights, accommodation, and restaurants. In addition, it is the secretary's job to respond to phone calls and emails addressed to his boss. It is also an important role to respond and guide customers when they come to the workplace. Another task is to pay attention to the work environment. It is necessary to maintain a situation where you can concentrate on your work without delay, such as organizing your boss's desk and documents.

2. A person who is suitable for a secretary

If the secretary makes a mistake, there is a risk that it will lead to management problems. Therefore, it is perfect for people who are careful not to overlook any mistakes. In addition, the work of bosses is often fluid, and it is not uncommon for urgent and irregular situations to occur. Therefore, it is suitable for people who can flexibly respond to changes in things. In addition, it is important to understand what your boss needs because you need to understand the cooperation with your boss at a detailed level. Those who have the understanding and insight that are essential to them are also suitable. When supporting executives and executives, it is not uncommon to be exposed to company secrets. Therefore, it is also suitable for people who have a tight mouth and can accurately narrow down the range of information transmission. A secretary who carries out various tasks at the same time must remember many things, including the company name of the business partner and the job title of the other party. In other words, people with high memory have the ability to become excellent secretaries.

3. People who are not suitable for secretaries

A speedy stance is important for managing schedules and tasks in parallel. Therefore, lazy people and people who are loose on time may not be suitable for secretaries. Secretaries cannot choose their own boss to support, and often take charge of various bosses. Therefore, it may be unsuitable if you do not have the flexibility to adapt to others. It is also important to be able to notice your boss's request and quickly provide the information you need. Therefore, people who are reluctant or have low research skills will have high hurdles. Secretaries need to interact with a wide variety of people inside and outside the company. Therefore, if you are not good at communication or if you are unfriendly, you may feel that you are not suitable. In addition, it cannot be said that it is suitable for people who have strong self-assertion and are not satisfied unless they are the main characters. Because I need to work while recognizing myself as a secondary being to my boss.

4. Skills required for a secretary

When working at a company, it is necessary to acquire business etiquette, but if you are a secretary, remember that business etiquette is especially important. There are many opportunities to interact with busy people and talk to executives, so it is essential to try to make a concise report that is easy to understand. You must also fully understand the proper etiquette and wording used at that time. It is also important to have the ability to process information by assessing the importance of work and prioritizing it. Computer skills are also required, so it is desirable to master basic skills such as sending and receiving emails and typing so that you can use office apps properly. Furthermore, not only business etiquette but also general common sense that is indispensable for daily life is indispensable. This is because smooth communication requires the ability to respond to a variety of topics.

Understand what it takes to be a secretary

Secretaries need advanced skills and skills, and are also required to be knowledgeable. It's a tough job, but it's not impossible to be a secretary. By accumulating study and experience based on what you need to do and what you need to understand, you can open the way. First of all, it is important to thoroughly check the contents of the work and clarify the necessary abilities and knowledge by back calculation. Let's improve ourselves to become a secretary based on the effort to acquire them.

【 TransACT Group 】

■Will the executive secretary do this? 3 selections!

2026-06-10T00:00:00+09:00

Regardless of whether the work of the executive secretary is an employee or a temporary worker, the routine work is common. Executive secretaries may be required to take a step ahead in their work. It is also required to work flexibly, accurately and quickly.

■ Customer support / telephone support

When working with an officer, you have to deal with a variety of visitors, including outside and inside people. In addition, you will receive many calls, so you need to be very careful not to make the other person feel uncomfortable with a polite response. It may not be possible for you to act as an executive secretary just by responding. Depending on the situation, you may work while changing the response from time to time. Experienced executive secretaries can instantly understand the status of supporting executives and decide who to take over or not. Sometimes there are uninvited guests, so we sometimes deal with them well without being noticed by them. To be able to grasp the situation so far, it is necessary to build a relationship of trust with the officers.

■ Business card management / customer data management

Business card management and customer data management are one of the important tasks for executive secretaries. This task may seem monotonous, but it is the ability of an experienced executive secretary to take advantage of this information as well as to manage it accurately. Since the memory of officers alone is limited, it is the officer's secretary's effort to remember a little information about the person who exchanged business cards on behalf of the officer and what he was talking about when he met. The same is true for customer data. You may have a chat during a business talk with a customer. Only an executive secretary is good at collecting the hobbies and insistences of the business partner from the conversation. In order to facilitate business relationships, we accurately grasp what the other person is pleased with and support the work of officers under the hood.

■ Mailing arrangement management / other management

The executive secretary undertakes all routine tasks so that executives can concentrate on their primary duties. You may receive a large amount of mail every day, so officers will not have time to open all of them. It is also necessary to sort these mail items and narrow down the items to be delivered. Furthermore, depending on the content of the mail, if you do not respond promptly, you may lose the trust of the other party. It is part of the executive secretary's important job to do all this steady work perfectly and smoothly.

【 TransACT Group 】

■I understand because I am a secretary! Three characteristics of a decent person

2026-06-05T00:00:00+09:00

The secretary has experience working with numerous business people through schedule coordination and business negotiations. As a result, you will be able to understand the characteristics that are common to people who have a great job. Therefore, I would like to introduce three characteristics of a person who can be understood only by a secretary.

■ Part 1　Organize

The first characteristic of a person who can be seen by a secretary is the ability to keep things organized. In a straightforward example, you can tell if you're a good job by looking at what's on your desk. If you see a pile of documents on your desk, it's likely that you're not the one to get the job done. This is because the desks of the big guys are often so organized that there is almost nothing. Some people blame the busyness of their work for not being able to keep things organized on their desks, but those who are busy with their work do so to keep things organized in order to respond efficiently. Deki people are not only good at desks, but also at managing data on personal computers, writing schedule books, and so on.

■ Part 2　Quick response to emails, etc.

The second characteristic of a person who can be seen by a secretary is that he works fast. An example of how fast work can be seen is the speed of email response. Each person's response to an email has its own characteristics, with some responding immediately and others not responding without a reminder. It is common sense in business that you generally need to reply within 24 hours, but people who are not good at work are characterized by replying the moment they see the email. The reason is that there is no room for postponement, so it is necessary to make accurate decisions in each situation and proceed with work steadily. In addition to responding to emails, it is also a characteristic of people who can start work quickly and do not accumulate work. By doing so, the evaluation from the surroundings will increase and the trust will be gained. As a result, the decent people get busier and faster, and the speed of their work increases accordingly.

■ Part 3　Make the failures and successes of the surroundings your own learning

The third characteristic of a person who can be seen by a secretary is that he can learn from the mistakes and successes of those around him. In general, work ability improves with experience. Experiences include successful and unsuccessful experiences. It is normal for you to improve your work ability as you gain experience. However, the people who are crazy are different. The feature is that you can not only learn from your own experience, but also incorporate the experiences of those around you as your own experience. The more you can learn from the experience of others, the faster you will grow and the more you will be able to differ from your surroundings. In order to learn from others, it is necessary to have an attitude of looking straight at the essence and an unobtrusive mind. It can be said that a decent person also has such qualities.

【 TransACT Group 】

■Is being an executive driver easy? A thorough explanation of the job content and advantages

2026-06-02T00:00:00+09:00

An executive driver is a private driver who exclusively drives the cars used by executives who hold important positions in a company. Although driving a car is the main job, it is not just driving skills that are required. In fact, many people may not know that communication skills and various knowledge are also required. So, this time we will explain the job content, salary, and whether the work is easy or difficult of an executive driver.

1. Job content of an executive driver

The job of an executive driver is to drive a car for company executives, and there are two main ways to enter into an employment contract. One is to enter into a direct employment contract with the company where the executive works, and the other is to enter into an employment contract with a specialized company that dispatches drivers. In general, in many cases, a contract is made with a specialized company that dispatches drivers, and a person is assigned to a position after the contract is made. The specific job is to transport the executives in charge. The person will pick up the executives by car and take them to their destination. However, the job does not end when the person has been delivered to their destination. If there is a next destination, one of the duties is to wait until the executive finishes work. In addition, when an executive attends a drinking party for entertainment, the driver is required to wait until the party ends and, in some cases, to accompany the executive afterwards. In addition, the executive driver's job is to manage the car he drives. Driving is the main job, but the associated maintenance and car washing must also be done properly. In this way, even though they are executive drivers, the characteristic of the job is that they spend more time waiting and managing the car than driving.

2. Average salary and work system of executive drivers

The salary of an executive driver is said to be about 400,000 yen per month. If bonuses are paid, the annual salary will be around 5 million yen, making it a job where you can aim for a high income. The reason why executive drivers tend to earn higher salaries than ordinary taxi drivers is that they are required to have high skills. A driver's license is the minimum qualification required, and in addition to that, high communication skills and attention to detail are also required. In addition, English conversation skills may be required to deal with the executive's customers and the executives themselves if they are foreigners. On the other hand, working hours are arranged according to the executive in charge, and depending on the executive's schedule, there may be cases where overtime is required.

3. Suitable and unsuitable for executive drivers

The duty of an executive driver is to ensure that the executive in charge can work smoothly and comfortably. In addition to driving safely, it is necessary to always be mindful of communication with the executive. In particular, many people in high positions are strict with themselves and those around them, and tend to expect high skills from their exclusive drivers. Therefore, people who can read the mood of the moment and be considerate of executives and can continuously communicate well will be suitable to be executive drivers. On the other hand, even if someone can drive safely and smoothly, if they are not good at being considerate and communicating well, they are not suitable to be executive drivers. In addition, it is also important to be highly conscious of confidentiality. In the private car, there are many opportunities for executives to talk about confidential company information. It is also essential to keep a tight lip and never tell anyone about any information learned during work.

4. Advantages and disadvantages of being an executive driver

As mentioned in the salary section, executive drivers are required to have high levels of skills and abilities, so they are paid more than regular taxi or bus drivers. In addition, if you receive high praise for your skills and attention while communicating with the executives you are in charge of, you may receive special bonuses such as tips in addition to your regular salary. Another advantage is that it is physically easy, as there is a lot of waiting during work and the actual driving time is short. During waiting time, if there are no specific tasks instructed, you can spend your time freely reading books, etc. On the other hand, the disadvantage is that it is not an occupation that anyone can easily get. It is a job that requires not only driving skills but also various abilities and skills, so you cannot do it just by having a driver's license. In addition, your work schedule is determined according to the executive's schedule, so if you have to entertain, you will need to work overtime, which makes it difficult to maintain a life-work balance, which is another disadvantage.

Become an executive driver with Transact

I have specifically introduced the actual situation of the work of an executive driver, from salary to advantages and disadvantages, but did you understand it? The job of an executive driver is not necessarily an easy job, but it is a rewarding job because it is not a job that anyone can do. Transact offers a rewarding environment for working as an executive driver and various allowances such as overtime. Why not consider the path of an executive driver, which has many attractive benefits?

【 TransACT Group 】

■Officer driver dispatch service! 3 such merits!

2026-06-01T00:00:00+09:00

It seems that there are various things that can happen when a dispatched professional driver is appointed as an officer driver. You may be able to hear valuable opinions while communicating in various ways. I tried to summarize what kind of good things can be done when welcoming a dispatched driver.

■ Creating a comfortable in-house environment

The dispatched driver is, so to speak, an outsider. Therefore, you may be able to hear valuable opinions while communicating in various ways. This is because, in the case of a dispatched driver, he may also be a driver of another company, or he may have been dispatched to another company. They will talk to you as much as they can tell you, so maybe the executives of your customers will tell you what to eat. Also, if you communicate with sales people who are active every day in company cars, you will be able to get information on loopholes that everyone did not know, and it seems that conversation will be lively. If you get along well with the dispatched driver, the atmosphere in the workplace will be fun.

■ Conversational ability to read the air

Dispatched drivers are trained in their own company, not only in driving ability but also in business etiquette and conversation ability. Therefore, the driver has excellent conversation ability and speaks so as not to offend people. We don't talk too much, we listen carefully to what our customers say, and we are trained to keep confidentiality. Also, the more experienced drivers are, the more experienced drivers will be able to talk to different people. The dispatched driver has a keen observation ability, so the longer you have a relationship, the deeper your understanding of the person will be, and the more you will be able to read the air and have a conversation.

■ Familiarize yourself with the route to your destination

Dispatched drivers are thoroughly trained in their company on how to deal with geography, road closures, and how to avoid traffic jams. They are educated to handle any situation. Its capacity may exceed the performance of the navigation system installed in the car. This seems to be refined not only by the results of the training but also by accumulating daily work experience. Also, because they have a keen observation ability, they often notice small changes even if they are on the same road. Therefore, I always get the latest information such as the new convenience store and the line up at that ramen shop. Therefore, it is possible to quickly respond to requests such as an officer suddenly wanting to eat and want to go to a restaurant.

【 TransACT Group 】

■Free yourself from busyness! What is time management for a CEO who uses the day efficiently?

2026-05-31T00:00:00+09:00

When you run a company, you tend to be busy with your duties as a CEO every day. It becomes difficult to find time to study things you are interested in, devote yourself to your hobbies, or spend time on yourself. However, in many cases, you may not know the specific methods for actually creating time. In this article, we will introduce how to work efficiently.

1. Do important work in the morning when your productivity is high

When thinking about how to use your time, it is important to be conscious of the time of day. Normally, the human brain is most active in the morning, so working in the morning tends to increase productivity. Work also progresses in the morning when thinking ability is high, so it is effective to schedule important work in the morning as much as possible. When making a schedule, prioritize your work in advance. By doing so, you can schedule important work first. If the work does not take much time, you can complete it during times when productivity is low, and it is less likely to feel mentally burdened.

2. Decide what you need to do in the future and schedule it in advance

Schedule management is important to get through a lot of work quickly. If you just blindly do the work in front of you, it will only take up time. First, write out what you need to do and make a schedule that takes into account not only short-term plans but also the future. In that case, it is necessary to create a weekly and daily schedule using a notebook or something similar. By doing so, you can decide what tasks you need to do every week and what tasks you need to deal with every day, and you can also keep track of your long-term plans. Deciding what you need to do in advance is also effective in carrying out your work without missing anything.

3. The president should not try to do everything, but should delegate things well

To create time for the president himself, it is important not to try to do all the tasks that you think you have to do, but to delegate what you can to others. If the president tries to handle all the tasks, it may certainly save on labor costs, but it does not necessarily lead to direct sales. However, it is certain that your day will become extremely busy. In order to secure time to immerse yourself in your hobbies or spend time studying areas of interest, it is important for the president to review his own working environment.

There are many different tasks involved in running a company, such as dealing with customers, managing schedules, fundraising, and order processing. The key to increasing work efficiency is to change your mindset of "doing everything yourself" and hire people with specialized skills and knowledge or high abilities, or outsource tasks. Doing so will increase the company's productivity, and as a result, it will be easier for the president to free up his own time.

4. Use travel time effectively

In order to make the most of your limited time, it is important to use travel time effectively while outsourcing tasks and hiring staff. As a president, you will have more opportunities to go to various places, such as traveling from home to work, visiting clients, and attending meetings. Some people drive themselves, but the act of traveling from one place to another is surprisingly mentally and physically taxing. The longer you spend traveling, the more fatigue you will accumulate, and the more time you will waste. Many managers live near their companies in order to reduce travel time as much as possible. An increasing number of companies are providing housing allowances to not only managers but also employees in order to reduce commuting time.

However, depending on the location of the company, not all managers can live near the company. In that case, hiring a professional driver is an option. By hiring a driver with high driving skills, you can spend your travel time meaningfully and avoid risks such as accidents.

Cut down on wasted time and focus on what really counts!

In order to avoid wasting time every day when there are many things to do, try starting with the things introduced in this article. If you are conscious of the time of day you work and perform each task according to the schedule, your productivity will increase. In addition, by hiring a driver or secretary, the president himself will be able to concentrate on high-priority work. Why not consider doing this to create your own time?

【 TransACT Group 】

■The mindset of a capable secretary! A thorough explanation of the necessary skills and aptitude!

2026-05-28T00:00:00+09:00

Some people who are thinking about working as a secretary in the future may want to know the skills and mindset required for a secretary. If you are going to become a secretary, you want to be a capable secretary who can be relied upon by your boss. In this article, we will introduce the skills and mindset required for a secretary, and what kind of person is suitable for the job.

1. Skills required for a secretary

What kind of skills are required for a secretary?

The first is advanced business etiquette. Even ordinary working people need to learn business etiquette, but secretaries need to learn a level of business etiquette that can serve as an example for all working people.

The second is basic business skills. Administrative skills used in creating documents are also necessary, and communication skills are also important.

The third is judgment and the ability to act. In the business world, unexpected situations are bound to occur. In such cases, it is not always possible to ask your boss for a decision. You need the ability to make appropriate decisions and act on your own.

The fourth is the ability to gather information. If you can research information that your boss will need for his or her work in advance, it will be useful. Also, if you have a dinner with a client, you need the ability to gather information, such as casually finding out the other person's preferences.

The fifth is a rich humanity and attentiveness. Since secretaries may contact clients on behalf of their boss, if the secretary leaves a bad impression, the boss will also leave a bad impression. Being considerate and attentive to the other party is an important skill in becoming a secretary.

2. What kind of person is suitable to be a secretary?

What kind of person is suitable to be a secretary? The most important element is that they are considerate. This is because secretaries need to think for themselves and take the initiative to help their boss, not just follow specific instructions. Next, secretaries often manage their boss's schedules, so it is desirable for them to be meticulous. It would be even better if you were not only meticulous, but also flexible enough to deal with sudden schedule changes.

Also, people who can play a supporting role behind the scenes are also suitable for secretaries. They are the type of people who enjoy supporting others from behind the scenes rather than being in the spotlight themselves. In addition, people who can have a broad perspective on the people around them also have the potential to be secretaries. They need to be able to think not about what they would do themselves, but about what they would do if they were in the boss's position.

3. The mindset and attitude to become a good secretary

What are the mindsets and attitudes to become a good secretary?

The first is to strictly maintain confidentiality. When working as a secretary, you will often have opportunities to come into contact with your boss' private life and confidential company information. You cannot become a secretary unless you can maintain confidentiality.

The second is to acquire proper manners. If a secretary has poor business manners, it will bring shame on your boss.

The third is to be considerate. You need to be able to think about what you can do and put it into action, not just what your boss tells you to do. Also, being considerate not only to your boss but also to your business partners will leave a good impression.

The fourth is to have strong administrative skills. People who hire secretaries are generally busy people, so the more administrative skills they have, the better.

The fifth is not to exceed your authority. Even if you are a secretary, you should not exceed your authority. Even when thinking about what you can do on your boss's behalf, you need to know the extent of what you are allowed to do. And be sure to strictly follow the rules.

The sixth is not to get involved in gossip. If you reveal private information about your boss, the relationship of trust will be destroyed. You need to be completely refusing to answer questions about your boss.

The seventh is to be prepared to support your boss. If you are treated as politely as your boss, you may feel like you have become a higher-ranking person. However, it is important to remember that you are in a position to support your boss and to remain humble.

Learn the basics and skills to become a great secretary!

Find out what kind of person is suited to be a secretary, and if many of the above apply to you, why not try to become one? Of course, even if you don't fit all of them, you can still aim to become a secretary if you acquire the skills from now on. Transact is currently recruiting secretaries with good benefits. Please check it out.

【 TransACT Group 】