Information
■Do you know? The difference between a dispatched secretary and an employee secretary!
What is the difference between working as a secretary for temporary staffing and working as a secretary for regular employment such as employees? I have summarized the main differences in terms of treatment, job content, experience and required skills to get this job.
■ You don't need a qualification to become a secretary! Become a secretary from an in-house career
When working as a temporary worker, the scope of work is often predetermined, and there are not many major changes in job content. In the case of employees, they may change departments, and their roles and responsibilities may change. We need to be flexible in responding to changes in the company. You may have to start a new study of a language that you didn't need before, or you may have to acquire a qualification related to your work. Some of the employees who work as secretaries have had different jobs in other departments. Some people applied because there was an in-house recruitment. In addition, there are many people who have been judged to be suitable in their work so far and have taken up the job of secretary when there are vacancies due to retirement. Few companies require special qualifications to work as a secretary. Since companies do not need to be educated from the beginning, they tend to focus more on relationships, business knowledge, and experience within the company they have cultivated, rather than qualifications.
■ Register with a temporary agency! The dispatch secretary is convenient in terms of both cost and deadline
Those who work by temporary staffing will be registered with the temporary staffing company and will be introduced to various companies through the temporary staffing company. You are not fixed to one destination, and you may be able to gain work experience in companies of various industries and sizes. Once the company to which you are dispatched is decided, the renewal period will be set based on the contract. Usually, the contract is one month, three months, or half a year, and it will be continued while renewing each contract. The main reasons for hiring a dispatched secretary at a company are often that employees are absent from work due to illness or injury, or are substitutes during maternity or childcare leave. Occasionally, you will be dispatched to specialize in a limited-time project. Therefore, the dispatch period also varies. In some cases, such contracts do not have a fixed deadline. Within the scope of the law, we may work at the same dispatched company while renewing each contract for a long period of time.
■ Labor costs are definitely better to hire by dispatch than to hire as a full-time employee! ?
The company also has various aspects depending on its business performance, and the problem of labor costs is one of the important matters in the management of the company. Still, we must secure the necessary human resources. When the company is in a fluid situation, it may be one way to hire temporary staff by using a temporary staffing company. When labor costs are tight, it is likely that labor costs can be curtailed by replacing some occupations with these forms of employment. The job of a secretary is clear because even a temporary staffing company has a lot of experienced personnel. If you want to reduce labor costs, you may want to consider requesting a temporary staffing agency.
【 TransACT Group 】
■Verification! Is it true that many secretaries are beautiful?
It is said that many secretaries are beautiful. Is that true? Some may be wondering if there is any reason if it is true. So, I will tell you why there are so many beautiful women in the secretary.
■ Are there really many beautiful women in the first place?
The secretary does not have accurate statistics on whether there are really many beautiful women, and the definition of beautiful women is not clear. Therefore, it is difficult to show with a clear basis whether there are really many beautiful women. However, I often hear that the secretary of the company's president often feels beautiful, and the secretaries of other companies often feel beautiful. In general, few people argue that a secretary is a beautiful woman. The reason may be that many people have experienced that the secretary they actually saw was a beautiful woman, but also because they did not feel uncomfortable with the secretary they saw. It is thought that the reason why many secretaries are said to be beautiful is that they do not receive negative evaluations from people as well as positive evaluations.
■ Do you like the person in charge?
Even though many secretaries are beautiful, it is difficult to accurately define them, and each person has different criteria for thinking that they are beautiful. So what are the criteria for a company to hire a beautiful secretary? Is it the preference of the hiring manager or the president himself? Of course, it is undeniable that the taste is reflected to some extent. When deciding to hire not only by appearance but also by overall impression, it is possible to give high marks to appearances that have a certain tendency unconsciously. Therefore, it is possible that different companies have different types of female receptionists and secretaries. However, recruiters may not be hiring to their liking. At least consciously, you think it's the job of the hiring manager to choose someone who looks good for the company, that is, who makes a good impression on many people.
■ What is company branding?
When hiring a secretary, the hiring manager hires someone who looks good to many people. So why do secretarial recruiters prioritize sealing their tastes and making a good impression on people outside the company? The reason is to improve the brand image of the company. If the company building is tattered, the customer will feel "OK, this company", but if it is a new and shiny building, it will give the impression that "it is a company with momentum". In the same way, when someone outside the company sees a beautiful secretary, it gives a pleasant impression, which leads to a positive image of the company. Improving the image of a company is called company branding. Placing a beautiful woman as a secretary is part of the company's branding tactics.
【 TransACT Group 】
■First-class managers attach great importance to mental care! How to take measures
Mental care is an important way to deal with the stress you feel in your social life. When it comes to managers who are more exposed to stress such as pressure than ordinary people, I think that appropriate mental care is also more important. In this article, I will explain the importance of self-checking stress and mental care, and how to deal with it.
1. Mental care is essential for managers
Business owners are in a stress-prone environment. Being the ultimate manager of a company, you often have to make difficult decisions on your own. As a result, the outcome of your choice is at your own risk. In cases where it is difficult to talk to someone, you also have to deal with the pressure that comes with it. In the process of making a decision, many business owners are struck by anxiety and fear. First of all, it is important to be aware of your stressed condition. Feeling anxious with great responsibility is a natural task, and denying or hiding it is not very good. It is important to be aware of dealing with stress early.
2. Mental care that management should work on
Here, I will explain what kind of mental care the management should work on.
2-1. Daily self-check
When you are under stress, your behavior may change. An easy-to-understand example is a slight change in daily life, such as poor sleep and the inability to wake up in the morning. In addition, let's self-check if there are any differences from your usual self, such as differences in walking speed and mistakes that you do not usually make. Minor changes, such as omitting greetings at the timing when you would normally call out, are the key to identifying your upset.
People may not be able to do what they normally do if there is an unpleasant event or if they feel sick. Understanding your normal behavior and tone will help you to realize that you are unknowingly stressed. If you find yourself feeling stressed, it's a good idea to adjust the rhythm of your life early on and try to get it back on track. Frequent changes in your mood during work can also help. Care such as immersing yourself in your hobbies and relieving stress is also important.
2-2. Have a way to relieve stress
Each person has their own way of relieving stress. There is no rule that you have to do this, so try to change your mood in a way that suits your taste. It's good to work on something, or just a little fun like spending time with your family. The important thing is to take some time to relieve stress. Even if you're busy, try not to fill your head with work.
2-3. Ask a professional counselor
Getting counseling also helps managers mentally care. By breaking away from the state of thinking on your own and talking to a counselor who is an expert, you will be able to clarify the problem you are having and then objectively view it. Early counseling may help reduce the psychological damage caused by stress. In addition, the management's malfunction directly affects the management of the company, which also reduces the risk. It can be said to be a useful method to prevent such a serious situation where the manager is stressed and burned out by himself.]
3. What happens if you neglect mental care
If you neglect to take mental care, you may end up in the following situations: If you suddenly cry, or if you can't stop crying for no reason, you may not be dealing with stress well. Other upsets include sleeplessness, sleeplessness, and loss of appetite. Or you may be depressed and unpleasant throughout the day without any interest or interest in anything. If you continue to have this disorder for more than 2 weeks, you may have depression, so be careful.
Mental care is also regarded as a part of the work of the manager
The condition of the manager directly affects the company. In other words, it is good for the company to provide proper mental care and stabilize the management himself. It might be a good idea to think of mental care as part of your job. How about hiring a driver or secretary to reduce the workload and achieve better results as part of your mental care?
【 TransACT Group 】
■What does a secretary do? A detailed explanation of the rewards and hidden charms!
Some people may have dreamed of becoming a secretary after watching movies and dramas in which company executives and capable secretaries work together. Although a secretary is a job that requires business skills and manners, it is also a job that is suitable for people who can pay close attention to detail. Here, we will introduce what kind of work a secretary actually does and the rewards and charms of the job.
1. An occupation to aspire to! What does a secretary do?
The image of a secretary is that he or she assists company executives, but in addition to executive secretaries, there are various types of secretaries, such as medical secretaries, legislative secretaries, and school secretaries. The job content may differ depending on the company/organization, industry, and number of secretaries. Here, we will explain the general job content of a secretary. Busy executives and legislators often need secretaries for the purpose of "schedule management." In order to allow their superiors to focus on their original duties without being bothered by miscellaneous tasks, they adjust and manage schedules to complete their work efficiently without missing anything.
You will make arrangements and prepare documents necessary for meetings, visitors, and visits. In the case of business trips, you will also have to handle various ancillary tasks such as arranging transportation such as airplanes and bullet trains, reserving accommodations, checking necessary documents, and arranging gifts. Managing these schedules is your main job and will take up a lot of your time. Other important tasks include taking phone calls, responding to phone calls and emails when your boss is not there, and responding to visitors and conveying the matter to your boss and asking for instructions.
You will also sort the large amount of mail that arrives, such as direct mail that can be opened, by type, and sort letters that need to be checked immediately. You will compile meeting materials, organize necessary documents, and settle expenses such as travel expenses for business trips and entertainment expenses for business partners. Although secretarial work is a job that assists your boss, it is a rewarding job that is an important asset to the company.
1-1. Do you think that secretarial work is "difficult"?
Many people have the impression that secretaries are difficult. There are several reasons why secretaries have the impression that their work is difficult. Basically, secretaries must act in accordance with the working style of their boss. When the boss works overtime, they may work overtime with the boss or participate in after-work entertainment. In addition, secretaries and bosses have a three-legged relationship, and secretaries must faithfully carry out what the boss asks of them. Another difficult part of a secretary's job is that they have to change the way they support their boss depending on their type. In addition to the many skills required, the fact that they have to work in accordance with their boss leads to the impression that secretaries are difficult.
1-2. What skills are necessary for a secretary?
Secretaries, who perform all kinds of tasks to support their boss, are required to have a wide variety of skills. First of all, communication skills are a skill that greatly affects how they are evaluated by their boss. In many cases, secretaries are entrusted with contacting employees and negotiating with clients as the boss's representative. In such situations, it is important to have communication skills that allow them to fulfill their role without causing any major problems and without damaging the boss's reputation. If you do not have a minimum level of communication skills, you may not be able to communicate well with your boss, which may cause problems in your work. Furthermore, in foreign-affiliated companies, you may be required to communicate in English.
Secondly, secretaries also need computer skills that are useful when creating documents. They will need to learn how to use Office software and how to efficiently gather information on the Internet. In addition, secretaries are also required to have the skills to properly manage information related to their boss' schedule and work.
2. What is rewarding about being a secretary?
If your boss has many meetings with people outside the company, the secretary will be there to adjust the schedule and make arrangements so that both parties can meet. Even within the company, they also help maintain good relationships by acting as a cushion and lubricant between your boss and employees. In this way, many people seem to feel rewarded by being an important presence that connects their boss and people, whether inside or outside the company. Also, being directly thanked by your boss and the people you are involved with is a great motivation. Although secretaries mostly perform supportive tasks, they can also be the face of the company when dealing with clients and customers. Your ability to respond and your likeability at that time will also raise the evaluation of the entire company.
Some people feel that it is an immense joy to have gained the trust of an outside person, which leads to a deal and profits for the company. As you gain experience, you will become familiar with various tasks, understand the priorities, relationships with clients, and current problems, and be able to adjust schedules and concise minutes, etc., and be able to handle difficult tasks flexibly and ingeniously. You will feel a great sense of accomplishment when you are able to take the initiative in your work instead of waiting for your boss' instructions.
2-1. What do secretaries need to do to feel fulfilled?
In order for secretaries to feel fulfilled while working, the first thing they need to do is respect their boss. Since secretaries' work is to support their boss, it will be difficult to feel fulfilled unless they recognize that their boss is important. On top of that, by paying attention to a few points while working, secretaries will feel even more fulfilled. First of all, it is important to take your boss' warnings in a positive way. Always be humble, admit your mistakes honestly, and use them to your advantage next time. Even if you feel that the reprimand is unreasonable, you can avoid damaging the relationship of trust by listening to your boss's story to the end and then calmly expressing your side of the story.
Next, making an effort to improve your speaking and listening skills will also be useful in the work of a secretary. When you are speaking, summarize the main points in advance and make sure to convey the important points concisely. Also, when the other person is speaking, do not interrupt them in the middle, and listen while nodding to give a polite impression. In addition, it is also important for secretaries to learn the proper manners for celebrations and funerals. There are cases where you will accompany your boss to attend events such as the inauguration ceremony of the president, so make sure to check in advance the manners, such as how to behave with your position in mind. Similarly, there are cases where you will attend funerals on behalf of your boss. Finally, the basic principle of a secretary is to prioritize others over yourself. In order to feel a sense of fulfillment in your work, always try to act while taking into consideration the other person's feelings and situation, rather than trying to be the main character yourself.
3. Introducing the unique charms of secretarial work!
In many secretarial jobs, you will work closely with executives and managers who are in positions close to the top of management. Working close to people in positions that you would not normally have the opportunity to interact with will broaden your perspective as a business person and give you high skills and knowledge. You will also become more knowledgeable about hospitality and manners through entertaining guests, and you will be able to develop your eye for restaurants and gifts, which will help you grow as a person. The world that you can encounter and experience only through secretarial work is very attractive.
■Try out secretarial work, which is full of charm and rewards!
If you have experience and business skills as a secretary, there is a high chance that you will be given preferential treatment in terms of salary. If you want to work in secretarial work where you can make use of your abilities, why not try it at Transact, which is recruiting with good treatment? It does not matter whether you have a qualification for the secretary certification exam, but if you have a grade 3 or higher, you will be given preferential treatment. We also accept applications from motivated people who have no experience.
【 TransACT Group 】
■What are the benefits of requesting an officer driver through a dispatch service?
It is said that the Japanese economy is improving, but it seems that many companies are still strict about cost reductions. Many companies are thinking of switching from a dedicated driver to a temporary staffing service as part of reducing labor costs. Here, we will introduce the merits of requesting a dispatch service.
■ You can choose from multiple candidates by matching
The first advantage is that you can choose the person you like from a large number of candidates. In general, hiring a driver in-house requires a great deal of effort and time from the interview to the confirmation of ability. As a result, you may not be able to compare many candidates, and you may still have some dissatisfaction after hiring. With the dispatch service, you don't have to worry about that. You can choose the right person for your company from the registered drivers, and if you don't like that person, you can change it later. It can be said that the temporary staffing company has taken the trouble to prepare the human resources that are suitable for the company.
■ Conducting driver etiquette training at the dispatching agency
Second, there are benefits to driver training. Training drivers is more difficult than is generally thought. Many companies will teach you work that is very different from what you do. Of course, companies with such know-how are rare, and the cost and time required to acquire such skills is immeasurable. If you leave it to the dispatch service, you do not need such unnecessary labor. In addition to regular training, the quality of drivers is ensured by thorough selection from the stage of joining the company. In addition to driving skills, we also have a full range of etiquette education. There may be few companies that can do this much in-house.
■ Support for dispatching alternative personnel even in the event of sudden sick leave
In addition, there are many cases where the response to sudden sick leave is substantial. If you hire a dedicated driver in-house and the person is absent due to sudden circumstances, it will be difficult to secure a driver. However, if you use the temporary staffing service, you will be able to smoothly arrange alternative personnel. In the case of surrogate operation, we also take over enough, so even if it is the first time, you can leave it with confidence. As you can see, the driver dispatch service has many advantages that our company does not have. When used effectively, you will be able to achieve both cost savings and comfortable driving.
【 TransACT Group 】
